Senior Executive Coordinator

6 days ago

Ahmedabad, Gujarat, India beBeeAdministrative Full time ₹ 9,00,000 - ₹ 12,00,000

Job Title: Senior Executive Coordinator

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This role requires an exceptional individual to provide top-notch support to the CEO, ensuring seamless day-to-day operations. The ideal candidate will have a strong ability to coordinate and engage with internal and external stakeholders effectively.

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Key Responsibilities:

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  • Calendar Management: Manage schedules, meeting requests, reminders, travel arrangements, and personal tasks.\
  • Executive Support: Assist in daily operations, ensuring coordination and execution of tasks.\
  • Stakeholder Coordination: Collaborate closely with department heads to streamline communication and follow-ups.\
  • MIS & Reporting: Prepare and analyze MIS reports and critical data to aid strategic decision-making.\
  • Departmental Follow-ups: Regularly track progress on key initiatives.\
  • Meeting Management: Draft minutes of various meetings, ensuring accuracy and timely circulation.\
  • Meeting Trackers: Maintain trackers for periodic meetings across key stakeholders, ensuring timely execution of action points.\
  • Follow-ups & Reporting: Regularly follow up with stakeholders, updating and managing meeting trackers to ensure accountability.\
  • Confidentiality & Integrity: Uphold the highest level of confidentiality in all activities related to the CEO's office.\
  • Required Skills and Qualifications:\
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    • Education & Experience: Any graduate with a minimum of 3 years of experience in an Executive Assistant (EA) role.\
    • Communication Skills: Excellent verbal and written communication skills.\
    • Stakeholder Management: Strong ability to coordinate and engage with internal and external stakeholders effectively.\
    • Advanced Excel Proficiency: Hands-on experience in MIS reporting, data analysis, and dashboard management.\
    • Negotiation Skills: Strong negotiation and problem-solving abilities to manage tasks efficiently.\
    • Flexibility & Commitment: Willingness to stretch beyond regular working hours as per the needs of the CEO's office.\

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