Chief Administrative Support Specialist

2 weeks ago

Ahmedabad, Gujarat, India beBeeAdministrative Full time ₹ 12,00,000 - ₹ 25,00,000

About o2h Technology

o2h has a track record of nurturing and investing in emerging life science and tech companies, covering biotech, small molecule, biologics, digital health, software, and social enterprise. Our integrated drug discovery platform operates from our state-of-the-art research center in India.

We believe that we can offer you a unique people culture to work in and develop your skills. You will have a vital part in a young and dynamic organisation, every person matters in o2h. You will work with talented colleagues who have a passion for science and who are determined to achieve the extraordinary and achieve a scientific break-through.

Job Profile:

  • Manage the CEO's calendar, appointments, meetings
  • Triaging and responding to emails and messages
  • Organize internal and external meetings, prepare agendas, take minutes, and follow up on action items.
  • Assist in planning and executing strategic projects, ensuring timely completion.
  • Handle sensitive information with absolute confidentiality and professionalism.
  • Serve as a point of contact between the CEO, team members, clients, investors, and external stakeholders.
  • Identify relevant events, conferences, and networking opportunities for the CEO, handle the registration process, and liaise with key stakeholders at events.
  • Support with partnering, conferences and events.
  • Draft reports, presentations, and other business documents.
  • Provide research, analysis, and recommendations on key business matters to aid decision-making.
  • Identify and resolve administrative, operational, or logistical issues proactively.
  • Occasional PA tasks – personal appointments, coordinating with household staff, etc.

Desired Candidate Profile:

  • Minimum of 2 years of experience as Executive Assistant to CEO or MD.
  • Masters' degree in Business Administration
  • Strong organizational, project management, and problem-solving skills, with the ability to multitask effectively.
  • Highly organized and capable of working independently in a fast-paced, dynamic team environment.
  • Excellent interpersonal skills, with a professional and approachable attitude; a strong team player.
  • Proven expertise in office management tools and proficiency in MS Office applications.
  • Ability to efficiently draft reports, create spreadsheets, and prepare presentations.
  • Familiarity with online calendar management tools and systems like Dropbox.
  • Demonstrated ability to handle confidential and sensitive information with utmost discretion.
  • Exceptional organizational skills, with a proactive mindset and the ability to prioritize tasks effectively.
  • Self-motivated, resourceful, and highly driven, with a 'can-do' attitude.
  • Keen attention to detail, ensuring accuracy in all tasks.
  • Energetic, creative, and curious, with a passion for contributing to the development and enhancement of the o2h culture.
  • Expert in English communication, both written and verbal.

Education: Masters in Business Administration

Experience: 2 to 10 years' experience

Job Location: Ahmedabad, Gujarat.

Working Hours: Full overlap with UK mornings, partial overlap in afternoons. Overlap with US mornings and afternoons as required during CEO's travel.

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