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Transportation Operations Manager

3 weeks ago

Pune, Maharashtra, India beBeeOperations Full time ₹ 6,00,000 - ₹ 10,00,000
Job Title: Transportation Operations Manager

The Sales Coordination role is responsible for overseeing and managing the daily movement of vehicles, coordination of dispatch operations (both domestic and export), pipeline invoicing, and ensuring smooth logistics operations.

This role involves close collaboration with internal teams (marketing, sales, process departments), external stakeholders (customers, transporters, drivers), and managing compliance with regulatory requirements.

Key Responsibilities:
  • Vehicle Movement & Dispatch Coordination
  • Issue delivery orders and delivery instructions to drivers based on customer requirements.
  • Ensure all checks are completed before allowing vehicle entry.
  • Supervise the loading process, ensuring compliance with road transport office loading capacity and generating dispatch documents (GST invoices, e-way bills).
  • Handover all necessary dispatch documents to the driver.
Pipeline Invoicing:
  • Receive pipeline reports from the process team and raise invoices based on these reports.
  • Coordinate with the process team to resolve any queries related to pipeline reports.
  • Send pipeline invoices to customers regularly and address any invoice-related issues.
Cross-Departmental Coordination:
  • Collaborate with the marketing team to resolve material allocation, customer contract, pricing, credit limit, and priority dispatch queries.
  • Communicate with customers, transporters, and drivers to resolve issues related to DO, LR, contracts, credit limits, safety, and vehicle/driver documents.
  • Coordinate with the in-plant department to ensure stock availability for invoicing and prioritize loading based on marketing needs.
Document Management & Reporting:
  • Generate and maintain dispatch documents, including GST invoices, e-way bills, delivery challans, and commercial/export invoices.
  • Maintain periodic reports and ensure record-keeping compliance.
  • Tally dispatches and stock records with transaction registers and update stock in SAP.
Compliance & Audit:
  • Handle documentation and correspondence with regulatory bodies.
  • Participate in internal audits, ISO, and safety compliance training.
  • Ensure compliance with safety regulations during vehicle gate-ins.
Logistics & Incident Reporting:
  • Conduct incident investigations and report to relevant stakeholders.
  • Provide data for system integrations and participate in daily meetings for updates on logistics.
  • Track and trace outbound vehicles, communicate deviations, and ensure safe transportation practices by conducting driver awareness training.
  • Schedule export container pickups, coordinate with transporters, and follow up with Custom House Agents for export documentation.

Key Interactions: Internals: HODs, All departments, Team Members. Externals: Customers, Drivers.