Senior Operations Coordinator

3 weeks ago


Navi Mumbai, Maharashtra, India Solitaire Consultancy Services Full time

Job Title: Senior Operations Coordinator

We are seeking a highly skilled Senior Operations Coordinator to join our team at Solitaire Consultancy Services. This role will be responsible for providing administrative support to our Managing Director, ensuring the smooth operation of our day-to-day activities.

Key Responsibilities:

  • Manage the MD's calendar, scheduling meetings and appointments, and coordinating with internal and external stakeholders.
  • Prepare detailed agendas, take comprehensive minutes during meetings, and follow up on action points to ensure timely completion.
  • Be the primary point of contact for all communication to and from the MD's office, acting as a trusted representative for the MD.
  • Manage, draft, and review emails, correspondence, and documents with impeccable attention to detail.
  • Plan and organize all travel logistics, including flights, hotels, transportation, and visa arrangements, tailored to the MD's preferences.
  • Assist in the planning and execution of key events, liaising with vendors, clients, and internal teams to ensure flawless execution.
  • Maintain and organize records, documents, and sensitive information with absolute discretion and confidentiality.

Requirements:

  • Exceptional organizational skills with the ability to manage multiple priorities and a dynamic schedule.
  • Stellar communication, both written and verbal, with the finesse to interact with stakeholders at all levels.
  • A calm and composed manner, even under pressure, with an eye for detail and discretion.
  • Tech-savviness, with proficiency in MS Office, scheduling tools, and presentation software.
  • A passion for operations management, event planning, and creating order in fast-paced environments.

Salary:$80,000 - $110,000 per annum, depending on experience.


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