Administrative Team Lead

1 week ago

Ahmedabad, Gujarat, India beBeeAdministrative Full time ₹ 12,00,000 - ₹ 15,00,000
Administrative Leadership Role

We are seeking an experienced and skilled administrative professional to lead our team in providing exceptional support to senior management.

  • Administrative Operations:
    • Oversee daily office operations, ensuring a smooth functioning of services and tasks.
    • Manage schedules, organize meetings, and prepare documents for senior leadership.
    • Act as the primary point of contact for all office-related inquiries, requests, and issues.
    • Maintain office supplies inventory and ensure equipment is in good working order.
    • Coordinate office-wide events, meetings, and conferences.
    Team Supervision and Development
    • Supervise and guide administrative staff, ensuring tasks are completed accurately and efficiently.
    • Provide training and mentorship to new employees.
    • Develop and implement workflows, processes, and procedures to optimize team performance.
    • Conduct performance reviews and assist in developing career growth plans.
    Facilities Management and Maintenance
    • Oversee maintenance and upkeep of office facilities, ensuring a clean and safe working environment.
    • Liaise with external vendors and contractors for maintenance, repairs, and supplies.
    • Coordinate office moves, seating arrangements, and space planning as required.
    Documentation and Reporting
    • Maintain accurate records of office activities, expenditures, and other relevant documentation.
    • Assist in preparing and maintaining reports, presentations, and materials for senior leadership.
    • Ensure compliance with company policies, safety standards, and regulations.
    Process Improvement and Efficiency
    • Identify areas for process improvement and implement solutions to increase efficiency and productivity.
    • Work with senior management to streamline administrative procedures and improve team workflows.
    Confidentiality and Compliance
    • Handle sensitive information and documents with discretion and confidentiality.
    • Ensure compliance with company policies and legal requirements related to administrative functions.
    Special Projects and Initiatives
    • Lead or participate in special projects as required by management, including office relocations, system upgrades, and organizational changes.
    • Assist in developing and implementing new systems or technologies.

Qualifications:

  • Bachelor's degree in Business Administration, Office Management, or related field (desired).
  • Minimum 8+ years in an administrative role, with at least 4-5 years in a supervisory capacity.
  • Proven experience managing office operations and facilities.
  • Strong background in supporting senior management and cross-functional teams.
  • Skills:
  • Excellent organizational and time-management skills with the ability to prioritize tasks effectively.
  • Strong verbal and written communication skills.
  • Proficient in Microsoft Office Suite and office management software.

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