Organized Logistics Coordinator

2 days ago

Mumbai, Maharashtra, India beBeeAdministrative Full time ₹ 60,00,000 - ₹ 80,00,000

Job Title: Admin Executive

Are you a highly organized and detail-oriented professional looking for a new challenge? We are seeking an experienced Office Manager to join our team in the shipping industry.

Job Description:

We require someone with strong communication skills, a proactive attitude, and the ability to work under pressure in a fast-paced environment. You will be responsible for supporting daily administrative functions, ensuring smooth operations, and effective coordination of shipping and logistics activities.

Key Responsibilities:

  • Documentation Management:
    • Prepare and process shipping documents such as bills of lading, invoices, packing lists, certificates of origin, and customs declarations.
    • Maintain and organize electronic and hard copy files for shipping and logistics records.
  • Coordination with Shipping Partners:
    • Liaise with shipping lines, freight forwarders, customs brokers, and other stakeholders to ensure timely shipment of goods.
    • Track and update shipment status, resolving any issues or delays with vendors, carriers, or customers.
  • Scheduling and Monitoring:
    • Coordinate the scheduling of shipments and deliveries, ensuring efficient use of resources and compliance with deadlines.
    • Monitor the progress of shipments, providing regular updates to internal teams and customers.
  • Customer Service Support:
    • Handle customer inquiries related to shipment status, documentation, and logistics services.
    • Provide support to the sales and operations teams to resolve customer concerns related to shipping.
  • Inventory and Supply Chain Support:
    • Maintain accurate records of inventory, goods in transit, and shipments arriving or departing from the warehouse.
    • Assist in coordinating inventory levels and logistics for efficient shipping.
  • Data Entry & Reporting:
    • Enter shipment and tracking data into the company's system.
    • Prepare reports related to shipment performance, delays, and costs for management review.
  • General Office Administration:
    • Handle general office tasks, including filing, photocopying, and handling phone calls and emails.
    • Maintain office supplies and ensure the smooth functioning of office equipment.

Required Skills and Qualifications:

To be successful in this role, you will need:

  • Strong knowledge of shipping procedures, documentation, and logistics operations.
  • Proficient in MS Office Suite (Excel, Word, Outlook).
  • Experience with shipping management software or ERP systems is a plus.
  • Strong communication skills (verbal and written) to interact with internal teams and external partners.
  • Detail-oriented with excellent organizational skills.
  • Ability to multitask and prioritize effectively in a dynamic environment.
  • Strong problem-solving skills and ability to work under pressure.

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