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Administrative Support Professional
3 weeks ago
This dynamic role is a fantastic opportunity to leverage your exceptional organizational and communication skills in a fast-paced environment.
- Key Responsibilities:
- Communication and Administration: Effectively manage phone calls, direct them to the appropriate personnel or department, and maintain a professional demeanor at all times.
- Calendar Management: Coordinate appointments, schedule meetings, and ensure staff calendars are up to date.
- Organizational Skills: Maintain accurate and organized physical and electronic files, both current and archived.
- Financial Assistance: Provide administrative support with basic bookkeeping duties, including invoicing, expense monitoring, and petty cash management.
- Correspondence and Travel Arrangements: Handle incoming and outgoing correspondence, arrange travel, and book accommodations as needed.
- Event Planning: Assist with meeting and event planning, including agenda creation, minute taking, and coordination with vendors.
- General Office Duties: Perform general office tasks, such as ordering supplies, maintaining office equipment, and ensuring a clean and organized workspace.
In this role, you will have the opportunity to develop your skills in administration, communication, and time management. You will be working in a dynamic environment where no two days are the same.
Requirements and Skills:- Proven Experience:
- A minimum of 5-12 years of experience working as a secretary or administrative assistant.
- Technical Skills:
- Proficient with Microsoft Office Suite and other office management tools.
- Interpersonal Skills:
- Excellent communication and interpersonal abilities, with a focus on building strong relationships with colleagues and clients.
- Organizational Skills:
- Strong organization and multitasking skills, with the ability to prioritize tasks and operate effectively under pressure.
- Attention to Detail:
- Meticulous attention to detail and precision, with the ability to maintain confidentiality and discretion when handling sensitive information.
We are seeking a highly motivated and organized individual who can work effectively in a fast-paced environment. If you are passionate about administration and customer service, we encourage you to apply for this exciting opportunity.
