Project Coordinator

Project Coordinator

This role involves working closely with our team to support the delivery of projects. As a Project Coordinator, you will be working under the supervision of a senior or project engineer to carry out the following functions:

• Develop feasibility study reports that meet brief requirements and review them with the relevant stakeholders.
• Work with the design team to assemble a design specification that meets employer requirements and monitor its preparation to ensure timely delivery.
• Agree and monitor the scope of works with the project team to ensure that all tasks are completed on time and within budget.
• Clearly define building requirements and purpose of use with the project team to allow detailed design.
• Carry out detailed design to industry standards ensuring compliance with relevant regulations and technical reviews.
• Review and monitor the production of calculations including quality assurance and technical reviews.
• Ensure that information for project costing preparation is completed in requisite detail and to deadlines, and keep the project team informed regarding design progress through explanation of design decisions.
• Provide documentary information to assist in the preparation of tender documents, ensuring that information for tender preparation is completed in requisite detail and to deadlines, and keep the project team informed regarding design progress through explanation of design decisions.
• Coordinate project contracts documents (drawings and specifications) and reviews input from team members.
• Deal with day-to-day queries from the project team, ensuring that relevant information is available on time for construction activity.
• Report any variance between the works constructed and the design intent to the project team and relevant stakeholders.
• Manage commissions from the project team using applicable project management tools.
• Lead the design process and encourage the rest of the team to deliver appropriate and cost-effective solutions to the agreed programme.
• Follow document control, archiving and QA processes relevant to project work, ensuring drawings, specifications, reports and correspondence are issued, and filed in an appropriate manner, coach junior staff in their usage.
• Raise the level of technical competence within the teams.
• Implement delivery and quality measurement processes.
• Promote technical excellence in all projects.
• Undertake technical reviews and contribute to concept design.
• Provide continuous feedback to relevant stakeholders on the effectiveness of protocols and processes in place with a view to continuous improvement.
• Develop positive professional relationships with colleagues, communicating openly about project progress.
• Participate in team meetings, disseminate information within the team, and communicate with other teams as required.
• Identify and act on, or refer, potential risk issues and follow company commercial and contracting processes.
• Manage delegated tasks to ensure that deadlines are met and flag resourcing concerns to team leader.
• Identify and flag additional fees/scope agreed to the project manager.
• Complete timesheets accurately ahead of weekly deadlines.

Key Competencies/Skills:

Mandatory Skills

• The applicant will have proven experience in project coordination with significant experience in a similar role or demonstration of a good track record.
• Good communication skills are also required.
• Must be fully conversant with Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
• Must be fluent in English with an excellent understanding of technical terminology.

Desired Skills

• Demonstrate good management, communication and technical skills and be capable of working both within the team and independently, as dictated by workload.

Qualifications

• The applicant should ideally have obtained a degree in a related field, possess a certification in project management and possess membership to a relevant professional body.