Administrative Support Professional
5 days ago
We are seeking a highly organized and detail-oriented Office Assistant to support the daily administrative operations of our company, Titan Jet Care Service Limited.
Key Responsibilities- Organize office procedures and assist associates in optimizing their workflow.
- Sort and distribute communications in a timely manner, ensuring that all team members are informed and up-to-date.
- Create and update records, maintaining the accuracy and validity of information.
- Schedule and plan meetings and appointments, ensuring seamless coordination between departments.
- Monitor supply levels and handle shortages, ensuring that the office is always well-stocked.
- Resolve office-related malfunctions and respond to requests or issues, providing exceptional customer service.
- Coordinate with other departments to ensure compliance with established policies and procedures.
- Maintain positive relationships with suppliers, customers, and colleagues, fostering a collaborative and supportive work environment.
- Perform receptionist duties as needed, providing a warm and welcoming experience for visitors.
- Proven experience as a back-office assistant, office assistant, or in another relevant administrative role.
- Knowledge of back-office computer systems, including ERP software.
- Working knowledge of office equipment and technology.
- Thorough understanding of office management procedures and best practices.
- Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
- Analytical abilities and aptitude in problem-solving, with a focus on finding creative solutions.
- Excellent written and verbal communication skills, with the ability to effectively communicate with team members and stakeholders.
- Proficiency in MS Office, with a strong understanding of its applications and features.
Skills
back-office assistant, virtual assistant, ERP software, time management skills
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