Administrative Support Professional

5 days ago


Vadodara, Gujarat, India Titan Jet Care Service Limited Full time
Job Overview

We are seeking a highly organized and detail-oriented Office Assistant to support the daily administrative operations of our company, Titan Jet Care Service Limited.

Key Responsibilities
  • Organize office procedures and assist associates in optimizing their workflow.
  • Sort and distribute communications in a timely manner, ensuring that all team members are informed and up-to-date.
  • Create and update records, maintaining the accuracy and validity of information.
  • Schedule and plan meetings and appointments, ensuring seamless coordination between departments.
  • Monitor supply levels and handle shortages, ensuring that the office is always well-stocked.
  • Resolve office-related malfunctions and respond to requests or issues, providing exceptional customer service.
  • Coordinate with other departments to ensure compliance with established policies and procedures.
  • Maintain positive relationships with suppliers, customers, and colleagues, fostering a collaborative and supportive work environment.
  • Perform receptionist duties as needed, providing a warm and welcoming experience for visitors.
Requirements
  • Proven experience as a back-office assistant, office assistant, or in another relevant administrative role.
  • Knowledge of back-office computer systems, including ERP software.
  • Working knowledge of office equipment and technology.
  • Thorough understanding of office management procedures and best practices.
  • Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
  • Analytical abilities and aptitude in problem-solving, with a focus on finding creative solutions.
  • Excellent written and verbal communication skills, with the ability to effectively communicate with team members and stakeholders.
  • Proficiency in MS Office, with a strong understanding of its applications and features.

Skills

back-office assistant, virtual assistant, ERP software, time management skills



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