Global Immigration Specialist

1 month ago

Gurgaon, Haryana, India Milliman Full time

About Milliman

Milliman is a leading global consulting and actuarial firm that delivers innovative solutions to clients worldwide. With a team of experts in various fields, we offer unparalleled expertise in employee benefits, investment consulting, healthcare, life insurance, and financial services.

Job Summary

The Immigration & Mobility Associate plays a critical role in supporting the Immigration & Mobility Manager in managing global immigration and mobility processes. This position involves coordinating visas, work permits, and citizenship for employees worldwide, ensuring compliance with international regulations, and assisting with various administrative and operational tasks related to global mobility.

Duties & Responsibilities

  • Develop and implement effective immigration and mobility strategies to support global business operations.
  • Collaborate with internal teams and external partners to manage immigration processes, ensuring compliance with regulatory requirements.
  • Coordinate, track, and audit all visas and required documentation to ensure compliance, including renewals, audits, and handling sensitive employee terminations.
  • Support the Immigration Manager in maintaining employee public access files, I-9 documentation, and addressing visa-related hiring questions.
  • Assist in creating a comprehensive library of assignment letters, support letters for travel, visa-related documents, and consulate letters.
  • Process invoices through CounselLink and GCS Invoice submissions portal, as providing support with ELM tool.
  • Responsible for end-to-end execution of mobility cases with a focus on intra-company short-term assignments.
  • Collaborate closely with tax advisors to identify and employee manage tax implications.
  • Draft agreements and contracts for secondees, ensuring legal compliance in both home and host countries.
  • Conduct audits and maintain employee database/trackers to ensure adherence to legislative requirements.
  • Create and update Standard Operating Procedures (SOPs) to enhance efficiency and streamline processes.
  • Identify solutions for non-standard cases and share best practices with the team.
  • Continuously develop specific knowledge related to mobility topics, including visas, social security, and tax implications.

Required Qualifications

  • Bachelor's degree or equivalent experience.
  • Ability to manage sensitive and confidential employee information with discretion.
  • Quick learner with a strong interest in global immigration and global mobility issues.
  • Strong operational and analytical aptitude.
  • Attention to detail.
  • Ability to organize and analyze data, including presentation materials and communications.
  • Excellent verbal and written communication skills.
  • Excellent interpersonal skills with the ability to build collaborative relationships.

Preferred Qualifications

  • 2 to 3 years in HR with Global Mobility and US Immigration experience preferred.
  • Ability to adapt communication style and delivery of services in a highly matrixed environment.
  • Proficiency in Excel and OneNote for Windows 10 experience, Power Point, SharePoint.
  • Familiarity with HRIS systems and vendor systems, or willingness to learn.

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