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Operations Assistant

1 week ago


Delhi, Delhi, India mCaffeine Full time

About us/Company overview:

mCaffeine is a pioneering Indian brand that has disrupted the personal care industry with its unique caffeinated products. Our mission is to inspire young and aspiring millennials to embrace their individuality and confidence.

At mCaffeine, we challenge traditional notions of beauty and promote inclusivity and diversity. We believe that everyone deserves to be treated with respect and dignity.

  • We are looking for a skilled Office Administrator to join our team at mCaffeine.
  • In this role, you will provide administrative support to the management team and staff, while also ensuring the smooth operation of our office environment.

Responsibilities:

  • Administrative Support:
    • Offer comprehensive administrative support to the management team and staff.
    • Coordinate schedules and manage correspondence.
    • Assist with document preparation, filing, and data entry tasks.
  • Office Supplies and Facilities Management:
    • Manage the inventory of office supplies, stationery, and equipment.
    • Maintain optimal stock levels.
    • Coordinate with vendors, facility maintenance, and repairs as needed.
  • Travel Desk & Event Coordination:
    • Coordinate domestic and international travel arrangements for employees.
    • Arrange accommodations, local transportation, and meals as necessary.
    • Ensure efficient use of petty cash with required approvals.
    • Assist with planning and executing company events, including meetings, conferences, and social gatherings.
    • Coordinate event logistics, such as venue booking, catering, audiovisual equipment, and transportation.
  • Financial Administration:
    • Support basic financial tasks, such as invoicing, payment processing, and expense reconciliation.
    • Collaborate with the finance department to ensure accuracy and compliance.

Required Skills and Qualifications:

  • Prior experience in office administration and facilities management is essential.
  • Strong technical skills, including basic hardware/software troubleshooting, network administration, and cybersecurity.
  • Excellent organizational and multitasking abilities.
  • Ability to work independently and as part of a team.
  • Capacity to prioritize tasks and work effectively under pressure.
  • Strong problem-solving skills and attention to detail.
  • Effective communication and interpersonal skills.