Senior Administrative Liaison
2 days ago
This is a pivotal role for an individual with strong administrative and logistical expertise, poised to make a significant impact.
Key Responsibilities- Manage quotations, procurement coordination, material takeoffs, vendor communication, and project support services for commercial office furniture projects.
- Foster strong relationships with vendor representatives to ensure timely and accurate product and pricing information.
- Maintain organized project files, including contracts, POs, specs, invoices, approvals, and change orders.
- Create and manage project timelines, meeting minutes, and key communications to keep all stakeholders aligned.
- Support designers with accurate takeoffs from drawings, particularly for furniture systems, flooring, and finishes.
- Act as a liaison for product availability, lead times, and deliveries, especially for time-sensitive office furniture items.
- Bachelor's degree in Interior Design, Architecture, or any related field.
- At least 5 years of experience in a project support, administrative, or coordination role, preferably within a commercial interior design firm or office furniture dealership.
- Strong familiarity with notable US commercial office furniture manufacturers and their product lines.
- Proficiency in Microsoft Office Suite, with advanced Excel skills for data management, and familiarity with project management software.
- Exceptional organizational skills and meticulous attention to detail, especially in document management.
- Excellent verbal and written communication skills, with the ability to interact professionally and effectively with diverse stakeholders.
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