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Procurement Specialist

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About the Opportunity :

We are seeking a seasoned Procurement Specialist to join our team. This is a full-time role that will be based at our corporate office.

Responsibilities :

  • Receiving Bill of Material from Design Department and soliciting quotations from all vendors.
  • Making a cash flow plan to support the project, including regular updates on the cash flow plan and costs incurred on the project.
  • Preparing comparative quotations and submitting them to management for review.
  • Issuing purchase/work orders to vendors with appropriate payment terms and delivery conditions.
  • Following up with the accounts team for release of advances and running payments to vendors as per terms.
  • Ensuring timely material delivery by regular follow-up with vendors.
  • Following up with vendors for material inspection upon readiness.
  • Following up with vendors and transporters for delivery of material on time and in good condition.
  • Following up with vendors for invoices.
  • Entering invoices into SAP.
  • Providing weekly financial project progress to management.
  • Maintaining a database of vendors.
  • Ensuring all work, workers, and movement are properly insured.
  • Supporting the Tender/BD team in costing of upcoming projects/tenders.
  • Working out various project requirements with respect to utilities, procurement activities, and monitoring overall operations (procurement & logistics) to ensure timely completion.
  • Monitoring, implementing, and documenting procurement systems, managing commercial activities relating to contracts, equipment, and other related activities.
  • Liaising with the site project management to minimize communication gaps between the procurement department and end users for timely expedition of materials at respective project sites.
  • Dealing with vendors, architects, and contractors, and monitoring expenses with optimal utilization of resources.
  • Providing management reports and key performance data, and managing relationships with existing and new suppliers.
  • Maintaining proper worksheets for payments against orders placed and inventory management, which should be updated daily.

Requirements :

  • A degree in Electrical or Mechanical Engineering, preferably with 7-10 years of experience in procurement.
  • Familiarity with products, functions, application parts, and manufacturers.
  • Knowledge of manufacturing processes and raw materials.
  • Excellent negotiation and analytical skills.
  • Familiarity with MS Office, SAP, and analytics.

Desirable Skills :

  • Familiarity with products, functions, application parts, and manufacturers.
  • Knowledge of manufacturing processes and raw materials.