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Contract Admin Team Lead

1 week ago

Mohali, Punjab, India Bunge Full time
About Bunge

We are a world leader in sourcing, processing and supplying oilseed and grain products and ingredients.

Role Overview

This position is responsible for supervising the team for smooth execution and implementation of contract related activities ensuring KPIs are met, stakeholder management, work load distribution, addressing queries/issues raised by team and resolving them, impart knowledge and support to the team and overseeing projects related to CLM, DocuSign, project management, planning and development and successful roll out and implementation.

Main Responsibilities:
  • Ensure all KPIs are met on a daily basis.
  • Domain knowledge of Agri-contracts, gauge complete understanding to be SME of the process.
  • Ability to impart knowledge to the team.
  • Supervision and close coordination with team on daily activities.
  • Be first point of contact for the team - Handle teams queries, Issues and concerns effectively.
  • In-put of purchase and sale contracts and relevant amendments.
  • Allocation of futures pricing, rolling of futures pricing and overfill / underfill pricing.
  • Creation of master data request for new contractual counterparties.
  • Issuance of contracts using Bunge standard terms and review of third party issued contracts.
  • Monitor the status of the activities and report upward to Manager. Responsible to ensure accuracy of Contract Admin metrics reported.
  • Ensure timely filing of document for retention, in accordance with Company's policies and procedure requirements.
  • Effective communication on all day-to-day operational related activities with various stakeholders.
  • Adapt and quickly get hands on to the new introduced applications and process and in turn train the team to learn and adapt for achieving better result and desired outcome. (SEDNA, DocuSign and CLM)
  • Work in coherence to achieve self and team goals.
Additonal Responsibilities:
  • Ensure SOPs are diligently followed and compliance checks are always in place, Control mechanism, quality checks, manage the process, propose solutions.
  • Ensure all daily, weekly and monthly reports send on time.
  • Daily status updates and report issues to the manager for timely resolution
  • Ensuring close coordination with team to have smooth closure of month end activities.
  • Identify and propose ways of process improvement as per Industry leading practices.
  • Drive and ensure successful implementation of internal projects.
  • Lead User Accessibility Testing (UAT).
  • Ensuring SOX and other statutory requirements are met and all information, documents and reports provided by the team for audit. Post the audit; ensure corrective and preventive action plan set and successfully implemented in the Team.
  • Provide guidance and support to the team, knowledge sharing and best practices.'
Key Performance Indicators:

- Ensure all KPIs are met on a daily basis.

Requirements:

- Relevant experience in handling entry and issuance of commodity contracts for bulk and container shipments of Agri-commodities, with good knowledge of GAFTA, FOSFA contracts rules.
- Good knowledge of concepts and procedures related to contract life cycle of commodity contracts and execution, related terms & guidelines, including expertise in Incoterms, logistics and shipping documents.
- Ability to work independently, efficiently and deliver high quality output under time pressure
- Experience in managing people and processes through a sustained period of change
- Strong written & oral communications skills in English. Knowledge of any other foreign languages will be an added advantage
- Computer proficient and competency in Microsoft Office (Word, PowerPoint, Excel, Outlook).
- Experience in working with SAP system.

Education and Work Experience:

- 3-5 years of work experience in a similar role or with International Commodity company.
- Minimum Education Qualification Graduation, Post-graduation or MBA in International Business would be an advantage.
- Relevant experience in handling commodity contracts with good knowledge of GAFTA, FOSFA contract rules is desirable.