Senior Administrative Officer

24 hours ago

Chennai, Tamil Nadu, India beBeeAdministrative Full time ₹ 5,00,000 - ₹ 10,00,000

We are seeking a highly skilled and organized individual to fill the role of Senior Administrative Officer. In this position, you will be responsible for supervising daily support operations and planning the most efficient administrative procedures.

  • Plan and coordinate administrative procedures and systems to ensure seamless operations.
  • Assess staff performance and provide coaching and guidance to maximize efficiency.
  • Monitor inventory of office supplies and manage purchasing in accordance with budgetary constraints.
  • Oversee facilities services, maintenance activities, and tradespersons.
  • Organize and supervise other office activities such as recycling, renovations, and event planning.
  • Manage housekeeping, security, pantry, and cleanliness operations.
  • Ensure compliance with policies and regulations.
  • Stay up-to-date with organizational changes and business developments.
  • Facilitate the smooth flow of information within the company to support other business operations.
  • Negotiate with vendors and travel agents to secure optimal deals.
  • Manage calendars and arrange travel itineraries and accommodations for employees.
  • Develop and manage vendor relationships.
  • Purchase and maintain housekeeping supplies and inventory.
  • Maintain and upgrade office assets.
  • Manage Annual Maintenance Contracts.
  • Build and maintain positive relationships with government bodies and law enforcement officials.
  • Track expenses to ensure compliance with cost budgets.
  • Prepare and submit monthly administration expense reports.
  • Implement and maintain EHS and fire safety measures.
Qualification & Skillset
  • Ability to work independently with minimal supervision.
  • Excellent documentation skills using MS Office applications.
  • Strong interpersonal skills and excellent communication abilities.
  • Effective time management skills including prioritization, scheduling, and adaptability.
  • Excellent written and verbal communication skills.
  • Proven ability to work collaboratively as part of a team.
  • Basic drafting skills and proficiency in mailing communications.
  • Ability to perform well under pressure and in challenging situations.

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