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Administrative Support Coordinator

1 week ago

Vadodara, Gujarat, India NamanHR Full time

NamanHR is a dynamic organization that provides Talent Management Services to client organizations globally. We are seeking an Administrative Support Coordinator to support our Managing Director.

The successful candidate will provide high-level administrative support, ensuring efficient operation and coordination of the MD's activities. This includes managing schedules, communications, and various administrative tasks, acting as a liaison between the MD and internal/external stakeholders.

Responsibilities:

  • Manage and maintain the MD's calendar, including scheduling meetings, appointments, and travel arrangements.
  • Prepare and edit correspondence, reports, presentations, and other documents as needed.
  • Handle confidential information with discretion and professionalism.
  • Screen and prioritize emails, phone calls, and other communications.
  • Draft and proofread communications on behalf of the MD.
  • Coordinate communication between the MD and other executives, employees, and external parties.
  • Organize and prepare materials for meetings, including agendas, presentations, and minutes.
  • Attend meetings, take notes, and ensure follow-up on action items.
  • Assist in the planning and execution of special projects.
  • Track progress and deadlines, ensuring timely completion of tasks.
  • Plan and coordinate domestic and international travel itineraries.
  • Handle travel-related logistics, including transportation, accommodations, and expense reports.
  • Assist in planning and organizing company events, meetings, and conferences.
  • Manage event logistics and liaise with vendors and service providers.

Requirements:

  • Experience in administration or a related field.
  • Strong written and verbal communication skills.
  • Proficiency in Microsoft Office Suite.
  • Ability to work independently and as part of a team.
  • Discretion and confidentiality.