Highly Skilled Administrative Professional
6 days ago
Job Title: Highly Skilled Administrative Professional
About Us: Randstad Global Capability Center is a leading provider of innovative solutions for businesses. We are committed to delivering exceptional results and creating opportunities for growth.
About the Role: We are seeking a highly skilled administrative professional to join our team as an Executive Assistant. This role will provide comprehensive administrative support to senior executives, ensuring the smooth operation of the office.
Key Responsibilities:
- Administrative Support: Manage and maintain executive calendars, including scheduling appointments, meetings, and travel. Coordinate meetings by preparing agendas, taking minutes, and ensuring the necessary materials are available. Handle confidential information with discretion.
- Travel & Event Coordination: Arrange travel itineraries, accommodations, and transportation for executives, including managing visa processes and insurance. Coordinate logistics for events such as conferences, seminars, and internal meetings. Organize stakeholder visits and manage related logistics like invitation letters and pick-ups.
- Expense Management: Submit and track executive expense reports, including reconciliation of statements (e.g., Amex). Assist with benefit reimbursements and procurement support. Oversee invoice approvals within agreed thresholds.
- Project Assistance: Assist with special projects such as research, data analysis, and report preparation. Track project progress to ensure deadlines are met.
- Communication & Liaison: Act as the point of contact between executives and internal/external stakeholders. Facilitate internal communication by drafting and distributing posts for birthdays, anniversaries, and key events. Ensure effective communication and coordination within the executive office and across departments.
- Event & Space Management: Plan and manage events, including team-building activities, off-site meetings, and corporate functions. Collaborate with facilities and management teams on space-related matters. Manage calendars for practice events, team events, and floor coordination.
- Reporting & Documentation: Maintain and organize all relevant project documents in digital repositories (e.g., Google Drive). Prepare presentations, emails, contracts, and reports for executive review. Establish a knowledge repository for cross-functional information sharing.
Requirements:
- Education: Bachelor's degree required, Master's degree preferred.
- Experience: 3-5 years of proven experience as an Executive Assistant or in a similar administrative role.
- Skills: Proficiency in Microsoft Office Suite and/or Google Workspace. Strong organizational and time-management abilities. Excellent written and verbal communication skills. Strong attention to detail and ability to handle confidential information.
- Attributes: Discretion, confidentiality, and professional demeanor. Ability to work independently or as part of a team. Proactive, solution-oriented, with strong problem-solving skills. International experience and working across time zones preferred.
What We Offer:
- Salary: $80,000 - $110,000 per year, depending on experience.
- Benefits: Comprehensive benefits package, including health insurance, retirement plan, and paid time off.
- Culture: Dynamic and diverse work environment with opportunities for growth and development.
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