Administrative Assistant

21 hours ago

Jaipur, Rajasthan, India beBeeAdministrative Full time ₹ 4,00,000 - ₹ 8,00,000

Job Summary:

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The successful candidate will be responsible for providing administrative support, managing office supplies, handling communications, organizing appointments, preparing reports and presentations, and maintaining office equipment.

About the Role:

This is an exciting opportunity for an individual who enjoys working in a fast-paced environment and takes pride in their work. As an Administrative Assistant, you will play a crucial role in ensuring the smooth day-to-day operations of our office. You will have the opportunity to develop your skills and knowledge in areas such as administrative support, office management, human resources, finance, and communication.

Key Responsibilities:

  • Administrative Support:
    • Manage office supplies inventory and place orders as needed.
    • Handle incoming and outgoing communications, including emails, calls, and mail.
    • Organize and schedule appointments and meetings.
    • Prepare reports, presentations, and other documents as required.
  • Office Management:
    • Maintain office equipment and liaise with vendors for repairs or replacements.
    • Ensure the office environment is clean, organized, and conducive to work.
    • Coordinate with IT support for any tech-related issues in the office.
  • Human Resources Support:
    • Assist in onboarding new employees, including preparing workspaces and necessary documentation.
    • Maintain employee records and process time-off requests.
    • Support payroll processing by providing necessary documentation and data.
  • Finance & Accounting:
    • Assist with basic bookkeeping tasks, including invoicing and expense tracking.
    • Manage petty cash and reconcile monthly statements.
  • Communication:
    • Act as a liaison between different departments and ensure smooth communication.
    • Coordinate office activities and events, such as team meetings and employee engagement initiatives.
  • Compliance & Safety:
    • Evaluate that the office complies with health and safety regulations.
    • Manage documentation related to office policies and procedures.

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