T&E Supervisor

5 days ago

Mumbai, Maharashtra, India QAD, Inc. Full time

T&E Supervisor Job Description

The T&E Supervisor plays a crucial role in overseeing the Travel & Expenses (T&E) process within the Finance Shared Services team at QAD Inc. This position involves managing a team of T&E specialists, ensuring compliance with company policies, and optimizing the processing of travel and expense claims.

Key Responsibilities:

  • Team Leadership & Supervision:
    • Supervise and mentor a team of T&E Specialists, providing guidance and support to ensure efficient processing of T&E claims.
    • Conduct regular team meetings to review performance, address issues, and communicate updates.
    • Provide training and development opportunities to team members, ensuring they are equipped to perform their roles effectively.
  • T&E Policy Administration:
    • Enforce T&E policies, ensuring that all employee travel and expense activities comply with company guidelines.
    • Monitor compliance with travel policies and address any deviations in a timely manner.
    • Work with the management team to update policies as necessary, keeping them aligned with industry best practices and company objectives.
  • Expense Report Management:
    • Oversee the auditing and processing of employee expense reports, ensuring accuracy and compliance with company policies.
    • Ensure timely and efficient processing of T&E reimbursements, addressing any issues that arise.
    • Review and approve complex or high-value expense reports, ensuring all documentation and approvals are in place.
  • Reporting & Analysis:
    • Prepare and analyze reports on T&E activities, identifying trends, potential issues, and opportunities for cost savings.
    • Provide management with regular updates on T&E compliance, spending patterns, and process efficiency.
    • Assist in the preparation of reports for internal and external audits related to T&E.
  • Compliance & Control:
    • Ensure that all T&E activities are in compliance with internal controls and regulatory requirements.
    • Participate in and support internal and external audits, providing necessary documentation and information.
    • Implement corrective actions as needed to address audit findings or compliance issues.
  • Process Improvement:
    • Identify opportunities for process improvements within the T&E function, recommending and implementing changes to enhance efficiency and accuracy.
    • Collaborate with IT and other departments to streamline systems and workflows related to T&E processing.

Requirements:

  • Professional degree: Bachelor's degree in Accounting/Finance or other similar qualification preferred.
  • Number of years: Minimum of 5 years of experience in travel and expense management, with at least 2 years in a supervisory or leadership role.
  • Experience in a global shared service center or multinational company is preferred.

What We Offer:

  • A collaborative culture of smart and hard-working people who support one another to get the job done.
  • An atmosphere of growth and opportunity, where idea-sharing is always prioritized over level or hierarchy.
  • Compensation packages based on experience and desired skill set.

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