Effective Office Administrator Required

2 days ago

Thiruvananthapuram, Kerala, India beBeeFacilities Full time ₹ 12,00,000 - ₹ 15,00,000
Administrative Manager Job Summary

This is a hands-on role that requires strong organizational and problem-solving skills, as well as the ability to work effectively with various stakeholders. The Facilities & Office Administration Manager will oversee the day-to-day operations of office infrastructure.

Main Responsibilities:
  • Manage office utilities including electricity, DG, UPS, water, AC, ventilation, internet, CCTV, printers, fire safety, and other utilities.
  • Ensure preventive maintenance, quick breakdown resolution, and vendor service level agreement compliance.
  • Oversee housekeeping, pantry, stationery, front desk, security, and visitor management.
  • Monitor hygiene, consumables, and office cleanliness standards.
  • Onboard new joiners with desk setup, ID/access cards, and basic kits.
  • Manage exits, asset returns, access deactivation, and clearances.
  • Track attendance, late entries, and exceptions.
  • Maintain a reliable vendor bench, negotiate costs, track AMCs, and monitor service quality.
  • Coordinate lease agreements, office fit-outs, repairs, and landlord escalations.
  • Verify bills, reconcile petty cash, maintain records for leases, insurance, licenses, and safety certificates.
  • Keep NOCs, insurance, safety certificates, and first-aid kits up to date and audit-ready.
  • Prepare monthly MIS: spend vs budget, incidents, vendor scorecards, service level agreement compliance, and risks/fixes.
  • Track Key Performance Indicators: utility uptime, hygiene audit scores, ticket closure times, and budget adherence.
Requirements:
  • At least 10 years of experience in facilities or office administration with stable tenure and clean references.
  • Hands-on experience with utilities, IT/office infrastructure, vendors, and housekeeping.
  • Strong negotiation, documentation, and Excel/email skills.
  • Trustworthy with keys, cash, and confidential information.

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