Scheduling and Calendar Coordination Professional

9 hours ago


Kota, Rajasthan, India beBeeProject Full time ₹ 80,00,000 - ₹ 1,20,00,000
Calendar Management Specialist

The Calendar Management Specialist plays a pivotal role in ensuring the efficient planning and coordination of subject matter experts' and team members' schedules.

Key Responsibilities:

  • Manage daily calendars for subject matter experts, consultants, and team members to optimize time allocation and minimize conflicts.
  • Schedule meetings, appointments, and events using calendar and scheduling tools such as Google Calendar, Outlook, or Calendly.
  • Coordinate with internal stakeholders to arrange logistics including meeting rooms and video conferencing links.
  • Monitor and adjust calendar events as priorities shift.
  • Communicate schedule changes promptly and professionally.
  • Report on the occurrence and length of key calendar events.

Essential Qualifications:

  • Proven experience as a Project Coordinator, Executive Assistant, or in a similar administrative role.
  • Proficiency with calendar and scheduling tools.
  • Excellent organizational and time management skills.
  • Strong written and verbal communication skills.
  • Ability to work independently and under pressure.
  • High level of discretion and professionalism.


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