Strategic Executive Support Specialist

4 days ago

Gulbarga, Karnataka, India beBeeAdministrative Full time ₹ 6,00,000 - ₹ 12,34,567

This role requires a highly skilled and organized professional to serve as the primary point of contact for internal and external constituencies on all matters pertaining to the executive office.

Key Responsibilities
  • Cross-Functional Collaboration:
    • Work closely with various teams across the organization to ensure cohesive implementation of strategic goals.
    • Provide insights and feedback to senior leadership based on observations and interactions across departments.
  • Communications, Partnerships & Outreach:
    • Keep the executive's bio updated and respond to requests for materials regarding the executive and the organization.
    • Edit and complete first drafts for written communications to external stakeholders.
  • Board Support & Liaison:
    • Serve as the executive's administrative liaison to the Board of Directors.
    • Assist board members with travel and logistics arrangements as needed.
    • Maintain discretion and confidentiality in relationships with board members.
    • Ensure compliance with bylaws regarding board matters, including the advance distribution of materials before meetings.
  • Senior Management Liaison:
    • Participate as an adjunct member of the Senior Leadership Team, assisting in scheduling and attending all meetings.
    • Coordinate the agenda for senior management team meetings and off-sites, as well as all-staff meetings.
    • Facilitate cross-divisional coordination of Strategic Project Management and Initiatives:
    • Assist the executive in identifying and prioritizing key strategic initiatives.
    • Conduct thorough research and analysis to support decision-making processes.
    • Prepare comprehensive presentations and reports to communicate findings and recommendations.
    • Collaborate with the Strategic Initiatives team to coordinate the executive's outreach activities.
    • Follow up on contacts made by the executive and support the cultivation of ongoing relationships.
    • Create personalized letters based on the executive's notes or guidance for strategic contacts on topics relevant to strategic partnerships.
  • Communication and Relationship Management:
    • Serve as the primary point of contact for internal and external stakeholders, facilitating clear and effective communication.
    • Foster strong relationships with team members, partners, and clients to enhance collaboration and engagement.
    • Draft high-quality correspondence, including emails, memos, and proposals that reflect the executive's voice and vision.
  • Executive Support:
    • Complete a broad range of administrative tasks for the executive, including managing an active calendar, preparing expense reports, and composing confidential correspondence.
    • Arrange complex travel plans, itineraries, and agendas; compile documents for travel-related meetings.
    • Plan, coordinate, and ensure the executive's schedule is followed and respected, using discretion to manage access to the executive's time and office.
    • Act as a bridge for smooth communication between the executive's office and internal departments, maintaining credibility and trust with senior management.
    • Keep the executive informed of upcoming commitments and responsibilities, proactively updating on evolving priorities.
    • Manage special projects for the executive and complete critical aspects of deliverables, including drafting acknowledgment letters and personal correspondence.

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