Administrative Compliance Specialist

1 week ago

Meerut, Uttar Pradesh, India beBeeCompliance Full time ₹ 7,92,000 - ₹ 14,28,000

Job Title: Compliance Administrator

A vital role for a highly organized individual with exceptional administrative skills and a passion for compliance.

About the Role

We are seeking an experienced Compliance Administrator to join our team, providing essential support to our Compliance Function. The successful candidate will be responsible for ensuring the effective coordination, maintenance, and documentation of compliance activities across the institution.

The ideal candidate will have experience in an administrative or compliance support role (3-5 years), excellent organizational skills with attention to detail and record-keeping, strong written and verbal communication, familiarity with data protection principles under UK GDPR, and competent in using Microsoft Office (Word, Excel, Outlook, Teams).

Key Responsibilities
  • Compliance Support & Coordination:
    • Assist the Head of Compliance in managing compliance obligations (OfS, UK GDPR etc.).
    • Maintain compliance trackers and logs (e.g., risk register, GDPR incident log, training completion log, policy review calendar).
    • Monitor deadlines and ensure timely submission of statutory returns or compliance actions.
  • Documentation & Records Management:
    • Maintain accurate records of data processing activities (RoPA), data breaches and near misses, subject rights requests (e.g., DSAR log), policy reviews and updates.
    • Support in drafting, formatting, and publishing internal policies and procedures.
  • Data Protection Administration:
    • Support handling of Data Subject Access Requests (DSARs) requests.
    • Ensure all records of consent, privacy notices, and data processing agreements are properly archived and accessible.
    • Log and escalate privacy concerns to the Compliance Head as appropriate.
  • Reporting & Audit Preparation:
    • Collate documentation and evidence for internal and external audits or inspections (e.g., OfS).
    • Generate monthly and quarterly compliance status reports and dashboards for internal use.
  • Staff Training & Awareness:
    • Monitor and report on completion rates of mandatory compliance training.
    • Provide administrative support for scheduling and tracking training, webinars, and briefings.
  • Cross-Departmental Liaison:
    • Coordinate with departments such as IT, Registry, HR, Academic Governance, and Marketing to gather compliance inputs.
    • Work with the IT team to support the Head of Compliance in tracking cybersecurity compliance measures.
    • Support communication of new policies, updates, or alerts across departments.
Required Skills and Qualifications
  • Experience in an administrative or compliance support role (3–5 years).
  • Excellent organizational skills with attention to detail and record-keeping.
  • Strong written and verbal communication.
  • Familiarity with data protection principles under UK GDPR.
  • Competent in using Microsoft Office (Word, Excel, Outlook, Teams).
  • Understanding of cybersecurity risks and controls.
  • Previous experience in a higher education institution or public sector will be valued.
What We Offer

We offer a competitive salary and benefits package, along with opportunities for professional growth and development. If you are a motivated and organized individual with a passion for compliance, we encourage you to apply.

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