Ambitious Executive Assistant Wanted for High-Growth Financial Firm

1 day ago

Bengaluru, Karnataka, India Indago Research Full time

We are a dynamic and innovative boutique financial research and investment intelligence firm. Our company culture is built on hard work, meritocracy, and a relentless commitment to delivering value to our clients.

As a seasoned investment professional with extensive experience in conducting detailed financial and investment due-diligence along with investigative research for international alternative investment and M&A advisory firms founded this firm. Recently, we secured backing from a US-based family office and are looking to scale rapidly over the near future.

We are seeking a highly organized, resourceful, and proactive Executive Assistant to support our Founder. As the EA, you will play a pivotal role in enabling our Founder to operate at peak efficiency by managing administrative, strategic, and personal tasks. This role requires a confident professional who can operate independently, anticipate needs, and thrive in a fast-paced, high-growth environment.

Key Responsibilities

Executive Support

  • Manage and optimize the Founder's calendar, ensuring seamless scheduling and prioritization.
  • Handle email correspondence, drafting responses and flagging urgent matters.
  • Proactively anticipate and manage the Founder's daily workflow and time management.
  • Coordinate and manage travel plans, itineraries, and logistics for business and personal travel.
  • Act as a gatekeeper and liaison to internal/external stakeholders, ensuring clear and timely communication.

Strategic & Operational Support

  • Assist with special projects such as hiring/BD, research, and creating presentations.
  • Support deal flow management by organizing calls, managing investor, client, or partner relationships.
  • Help track and prioritize tasks, ensuring deadlines and objectives are met.
  • Conduct research on relevant markets, competitors, and opportunities as needed.

Administrative & Personal Support

  • Manage expense reports, invoices, and other administrative tasks.
  • Handle personal/family errands, scheduling, investment related tasks to free up Founder's focus.
  • Support event planning, such as team offsites, or networking dinners.
  • Maintain confidentiality and discretion with all sensitive information.

Skills & Qualifications

  • 6 months+ experience supporting senior executives.
  • Exceptional organizational and time management skills with acute attention to detail.
  • Ability to prioritize, multi-task, and make sound decisions in fast-paced environments.
  • Strong written and verbal communication skills.
  • Advanced proficiency in Microsoft Office, Google Workspace, and tools like Slack, Zoom, and CRMs.
  • Adept at managing confidential and high-stakes information with discretion.
  • Exceptional problem-solving and proactive anticipation skills.
  • Ability to work independently and adapt to shifting priorities.

Preferred

  • Experience working in a startup or entrepreneurial environment.
  • Familiarity with use of platforms such as teams, outlook, calendly etc.
  • Familiarity with financial processes (e.g., managing invoices, budgeting).
  • Strong professional network to facilitate introductions and external coordination.

What We Offer

  • $80,000 - $120,000 per year salary, plus benefits.
  • A dynamic and fast-growing environment with plenty of learning opportunities.
  • An unbureaucratic approach to problem solving.

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