Chief Operations Coordinator

2 days ago

Mumbai, Maharashtra, India beBeeCareermatch Full time ₹ 9,00,000 - ₹ 12,00,000
Executive Support Professional

The position of Executive Support Professional involves providing comprehensive assistance to a Business Owner. This role requires someone who can manage complex schedules, handle confidential information, and act as a liaison between leadership and various stakeholders.

Key Responsibilities:

  • Administrative Excellence:
  • Manage complex calendar scheduling across multiple time zones
  • Coordinate travel arrangements and logistics for business trips
  • Handle confidential correspondence and communications
  • Prepare reports, presentations, and business documents
  • Manage filing systems and maintain organized records
  • Business Support:
  • Coordinate with training centers across locations
  • Liaise with partner skin clinics and franchisees
  • Support course development and content creation projects
  • Assist with student inquiries and administrative matters
  • Coordinate with international teams
  • Event & Project Management:
  • Support exhibition planning and execution
  • Coordinate webinars and training sessions
  • Manage lead follow-up processes
  • Assist with marketing initiatives and content scheduling
  • Communication Hub:
  • Screen and prioritize phone calls and emails
  • Draft correspondence on behalf of leadership
  • Coordinate meetings with internal teams and external partners
  • Maintain professional relationships with key stakeholders

Requirements:

  • Bachelor's degree or equivalent experience
  • 3-5 years of executive assistant experience
  • Excellent English communication skills (written and verbal)
  • Proficiency in MS Office Suite, Google Workspace
  • Strong organizational and time management skills
  • Ability to handle confidential information with discretion
  • Experience working in fast-paced, multi-location businesses

Preferred Skills:

  • Experience in education, training, or healthcare/beauty industry
  • Knowledge of aesthetic therapy or medical training sector
  • Familiarity with CRM systems and online learning platforms
  • Previous experience supporting international business operations

Personal Attributes:

  • Proactive and anticipates needs
  • Detail-oriented with strong problem-solving skills
  • Flexible and adaptable to changing priorities
  • Professional demeanor and appearance
  • Ability to work independently with minimal supervision

We Offer:

  • Competitive salary commensurate with experience
  • Opportunity to work with a leading aesthetic training company
  • Professional development in an international business environment
  • Exposure to cutting-edge aesthetic technology and treatments
  • Collaborative work environment with growth opportunities

Location: Mumbai Employment Type: Full-time Reporting: Direct report to Business Owner

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