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Front Office Coordinator

2 weeks ago

Bengaluru, Karnataka, India Jones Lang LaSalle Full time

Company Overview

Jones Lang LaSalle is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously, keeping it secure with an appropriate level of security for as long as we need it for legitimate business or legal reasons.

Job Description

We are seeking a highly organized and customer-focused individual to join our team as a Front Office Executive. The successful candidate will be responsible for greeting and directing visitors, clients, and guests in a courteous and professional manner. They will also manage the reception area, ensuring it remains tidy and presentable at all times, handle incoming phone calls, emails, user tickets, and correspondence, and coordinate meeting room bookings and prepare rooms for meetings and events.

Responsibilities

  • Greet and direct visitors, clients, and guests in a courteous and professional manner
  • Manage the reception area, ensuring it remains tidy and presentable at all times
  • Handle incoming phone calls, emails, user tickets, and correspondence
  • Coordinate meeting room bookings and prepare rooms for meetings and events
  • Manage visitor access control systems and issue temporary access cards when necessary
  • Assist with administrative tasks such as data entry, filing, and document preparation
  • Coordinate incoming and outgoing mail and packages
  • Maintain office supplies inventory and place orders as needed
  • Support other departments with various administrative tasks as required
  • Ensure compliance with JLL's security protocols and procedures