Procurement and Invoice Specialist

7 days ago

Dindigul, Tamil Nadu, India beBeeProcurement Full time ₹ 8,00,000 - ₹ 14,00,000

Procurement and Invoicing Associate Role

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Job Description: This position plays a key role in managing the procurement lifecycle, including sourcing, purchasing, and invoicing, with a focus on ensuring smooth financial operations.

 

Main Responsibilities:

  • Manage procurement process, source vendors, negotiate contracts, and make cost-effective purchasing decisions for clients.
  • Process purchase orders, track deliveries, and ensure timely receipt of goods and services.
  • Maintain detailed records of all procurement activities and manage supplier database.
  • Collaborate with internal departments to forecast procurement needs and manage approval process.

 

Invoicing and Financial Operations Responsibilities:

  • Create and manage client invoices using QuickBooks, ensuring accuracy and alignment with purchase orders and contracts.
  • Record, track, and reconcile invoices in QuickBooks, ensuring timely payment processing.
  • Monitor invoice status and follow up with clients for overdue payments.
  • Handle billing discrepancies and resolve any invoicing issues efficiently.

 

Accounting and Financial Reporting Responsibilities:

  • Work closely with finance team to ensure accurate financial records and reconciliation of procurement-related expenses.
  • Maintain accurate accounting records in QuickBooks, documenting all financial transactions related to procurement and invoicing.
  • Prepare regular reports on procurement activities, expenses, and invoice aging for management review.
  • Assist in preparation of financial statements and budgets, ensuring alignment with procurement and invoicing data.

 

Required Skills and Qualifications:

  • Bachelor's degree in Accounting, Finance, Business Administration, or related field.
  • Experience in procurement, invoicing, or accounting, with focus on working with clients.
  • Key Technical Skills:
  • Proficiency in QuickBooks for invoicing and financial record-keeping.
  • Strong knowledge of accounting principles and financial reporting.
  • Advanced skills in Microsoft Excel (e.g., pivot tables, VLOOKUP).
  • Accounting Knowledge:
  • Experience with financial transaction recording, account reconciliation, and expense tracking in corporate environment.
  • Attention to Detail:
  • Ability to maintain accurate financial records and resolve discrepancies.
  • Communication Skills:
  • Strong written and verbal communication skills to liaise with vendors, clients, and internal stakeholders.

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