Document Management Specialist
1 day ago
Job Summary
As a Document Management Specialist at KBR, you will be responsible for ensuring the efficient management of project documentation. This includes routing, recording, monitoring, and expediting office checks of engineering and supplier data as required. You will provide effective communication between the project team and reproduction department to expedite required reproduction requirements associated with distribution of engineering, supplier, and technical data.
Key Responsibilities
- Ensure work meets required HSE and QA standards.
- Implement and maintain established documentation procedures.
- Develop, define, and analyze solutions to documentation requirements utilizing broad technical knowledge.
- Perform all documentation functions on a project, including implementing and expediting office check procedures for supplier approval drawings, technical data, and certified supplier documents.
- Implement and maintain the project EDMS, including managing the registration of all incoming and outgoing project documentation.
- Manage documentation processes, including review/approval cycles, transmittals, and distribution.
- Operational prioritization.
- Communicate effectively with Project Management, Team, Client, and Sub-Contractors to resolve problems and issues related to documentation.
- Provide data input and maintenance in respect of field activity via IPMS and Documentum.
Requirements
- 12-15 years of experience in a similar role within the oil and gas industry.
- Exposure to EPC contractor's documentation.
- Knowledge of Information Management Systems and Philosophies would be a distinct advantage.
- Computer literate: MS Word, Excel, Access, and experience in EDMS (IPMS preferably) and Electronic Imaging Technology (Documentum) an advantage.
- Good effective verbal and written communication skills to obtain the co-operation of others in the performance of the work.
- Able to give work guidance and advice to subordinate staff.
Personal Qualities
- Confident in abilities.
- Able to work under minimal supervision.
- Proactive.
- Self-motivated/committed.
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