
Payroll Process Specialist
3 days ago
Optimizing payroll processes is a challenging yet rewarding task. As a Payroll Trainee, your primary responsibility will be to oversee the timely and accurate processing of timesheets for various regions or clients.
About the Role:
- Timesheet Verification: Conduct thorough reviews of submitted timesheets on a weekly, fortnightly, or monthly basis to ensure accuracy in hours worked, leave taken, and overtime.
- Email Management: Manage the payroll department's email inbox, ensuring prompt responses to queries and organizing incoming timesheets and documents.
- Data Integrity: Double-check all data entries for inconsistencies or errors and maintain confidentiality when handling sensitive employee information.
Key Responsibilities:
- Error-Free Record Keeping: Maintain flawless records by accurately saving timesheets and updating Excel trackers, cross-verifying data, and ensuring files are organized and up-to-date.
- Special Instructions: Identify and communicate any special payroll instructions—such as adjustments, bonuses, or deductions—to the payroll team for correct application during processing.
- Invoice Support: Assist in preparing supporting documentation for client invoices, ensuring all necessary timesheet and payroll data is available and correctly formatted for billing purposes.
- Record Maintenance: Update and maintain payroll records, ensuring they are complete, accurate, and stored securely for future reference and audits.
Requirements:
- Experience: 1–2 years of experience in payroll processing or a similar corporate role, with a solid understanding of payroll cycles and administrative processes.
- Analytical Skills: Analyze data, identify inconsistencies, and resolve issues efficiently. Strong problem-solving skills are essential for handling payroll discrepancies and ensuring accuracy.
- Attention to Detail: Precision is key in payroll. You must be meticulous in reviewing data, spotting errors, and ensuring that all records are accurate and compliant with regulations.
- Communication: Strong verbal and written communication skills are important for interacting with team members, responding to queries, and documenting processes clearly and professionally.
We're Seeking a Team Member:
- Tech Expertise: Proficiency in Microsoft Excel, including functions like VLOOKUP, pivot tables, and data validation. Familiarity with payroll software or ERP systems is a strong advantage.
- Team Collaboration: Comfortable working in a collaborative environment, supporting colleagues, and contributing to a positive and productive team culture.
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