Executive Administrator

3 days ago

Nashik, Maharashtra, India beBeeAdministration Full time ₹ 8,00,000 - ₹ 15,00,000
Job Overview

The role of Administrative Coordinator involves supporting the smooth operation of our organization's administrative functions.

Key Responsibilities:

  • Process and Validate Invoices - Ensure accurate and timely preparation, processing, and validation of invoices.
  • Invoice Reconciliation and Resolution - Identify and reconcile discrepancies in invoices, collaborating with internal teams and vendors to resolve queries.
  • Maintain Accurate Invoice Records - Ensure compliance with company policies and statutory requirements through meticulous record-keeping.
  • Financial Reporting Support - Assist in compiling month-end invoicing reports and provide supporting documentation for audits.

Administrative Support:

  • Day-to-Day Administrative Tasks - Handle a range of administrative duties including document management, correspondence, and communication with stakeholders.
  • Vendor Management Coordination - Support vendor onboarding, compliance checks, and payment coordination processes.
  • Expense Reimbursement Assistance - Collaborate with employees to facilitate expense reimbursement and petty cash management.

Coordination & Compliance:

  • Collaboration with Cross-Functional Teams - Foster effective collaboration with cross-functional teams to streamline invoice approvals and resolve discrepancies.
  • Document Filing and Archiving - Ensure proper filing and archiving of financial and administrative records.
  • Organizational Policy Adherence - Uphold organizational policies, internal controls, and compliance requirements at all times.

Qualifications:

  • Administrative Experience - Proven experience in office administration and vendor coordination.
  • Graduation and Administrative Skills - Graduation plus relevant administrative experience, strong organizational skills, and proficiency in office software.
  • Communication and Interpersonal Skills - Excellent communication and interpersonal skills.

Benefits:

  • Confidentiality and Discretion - High level of discretion and confidentiality required.
  • Competitive Compensation Package - Competitive salary and benefits package offering opportunities for professional growth and development.
  • Dynamic Work Environment - Collaborative and dynamic work environment promoting creativity and innovation.

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