
Administrative Support Specialist
1 week ago
This is a dynamic role that combines administrative support, project coordination, personal training, and lifestyle optimization.
- Manage the Founder's schedule, fitness routine, travel arrangements, and personal logistics.
- Accompany the Founder to meetings, events, and personal commitments.
- Track birthdays, social events, and personal appointments; ensure timely execution.
- Restock and organize personal supplies (supplements, grooming items, essentials).
- Maintain the car's cleanliness, servicing, and maintenance schedules.
- Handle gifting, printing, parcel pickups/deliveries, and event coordination.
- Coordinate with external vendors, service providers, and partners.
- Lead operational execution: schedules, workflows, communications, and follow-ups.
- Monitor attendance, payroll, payouts, and team bandwidth.
- Ensure clear meeting documentation: notes, insights, and actionable follow-ups.
- Utilize Notion, Asana, Google Workspace, and AI tools to streamline workflows.
- Collaborate with the Founder on brand strategy, pitches, and business development.
- Conduct research, audits, and prepare strategic presentations.
- Monitor accountability across stakeholders and projects.
- Conduct daily personal training sessions as required.
- Design and adapt fitness programs, track progress, and ensure safe, effective sessions.
- Graduate degree in Business, Management, or related fields.
- 1–2 years of experience in EA, operations, or support roles.
- Certified personal trainer (preferred, or demonstrable training experience).
- Valid driving license (mandatory).
- First-in, last-out attitude with strong personal ownership.
- Highly reliable, punctual, and trustworthy.
- Strong organization, communication, and project management skills.
- Knowledge of fitness training and wellness practices.
- Calm under pressure, adaptable to shifting priorities.
- Proactive problem-solver with high ownership and confidentiality.
- Willingness to go the extra mile; always.
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