Founder's Executive Liaison

3 days ago

Udaipur, Rajasthan, India beBeeAdministrative Full time ₹ 12,00,000 - ₹ 15,00,000
Job Title: Executive Assistant to Founder

We are seeking an experienced and highly organized Executive Assistant to provide administrative support to our founder. This is a unique opportunity to work with a dynamic team and contribute to various projects related to interior design, architecture, vastu consultancy, education management, heritage conservation, and NGO initiatives.

Key Responsibilities:
  1. Operations & Team Coordination
  • • Follow up with employees of various organizations to ensure timely completion of tasks.
    • Ensure all client leads, calls, and deliverables are addressed on priority.
    • Track productivity and flag issues/delays to the founder.
    • Allocate tasks to team members as per founder's directions and monitor progress.
On-Ground Assistance & Content Capture
  • • Accompany the founder to site visits, client meetings, and professional events.
    • Capture photos/videos for documentation and social media.
    • Preferred: basic editing skills for quick content turnaround.
Stakeholder Coordination (NGOs, Heritage & Social Service)
  • • Coordinate with NGOs the founder is associated with.
    • Handle emails, communications, and follow-ups with external stakeholders.
    • Support the founder in executing heritage and social initiatives, ensuring his time is saved for core leadership.
Hiring & HR Support
  • • Draft JDs, manage postings, and conduct initial screenings.
    • Conduct preliminary discovery calls and present shortlisted candidates.
Finance & Administration
  • • Maintain daily expense sheets for multiple companies.
    • Coordinate with accountants for reconciliations and timely submissions.
Vendor & Client Coordination
  • • Source vendors/materials based on founder's references.
    • Collect quotes, negotiate basic terms, and prepare shortlists.
Branding, PR & Marketing Coordination
  • • Liaise with PR/branding agencies to ensure content and deliverables are on track.
    • Preferred: assist in marketing collateral (basic brochures, updates, photo/video library).
Event, Seminar & Outreach Coordination
  • • Manage logistics, travel, and presentations for founder's invitations at talks, conferences, and seminars.
    • Proactively reach out to organizations, forums, universities, and heritage/design networks to secure speaking opportunities.
    • Manage event briefs, prep materials, and post-event publicity.
Personal Assistance
  • • Manage personal errands, scheduling, and travel planning.
    • Sync personal and professional calendars without conflicts.
Research & Knowledge Support
  • • Conduct research on design trends, vastu concepts, heritage projects, and educational insights.
    • Maintain a digital knowledge repository for quick access.
Required Skills and Qualifications:
  • • System-oriented mindset – ability to create, maintain, and follow structured processes for smooth operations.
    • Strong follow-up & coordination skills – proactive in tracking tasks, deadlines, and ensuring timely closure.
    • Attention to detail & strong memory – should remember ongoing commitments, pending actions, and bring urgent matters to the founder's notice immediately.
    • Highly organized and disciplined in managing multiple priorities.
    • Strong communication skills (English & Hindi) – polite, professional, and respectful tone in all interactions.
    • Tech-savvy (MS Office, Google Workspace; preferred: Canva, basic video/photo editing).
    • Ability to maintain confidentiality and discretion.
    • Problem-solving approach with the ability to work independently.
Growth Path:

This role provides exposure to various projects and initiatives, offering opportunities for growth and development. A high-performing executive assistant can grow into Operations Manager, Brand Manager, or Chief of Staff in our ecosystem.

How to Apply:

Please submit your resume and a cover letter outlining your experience, skills, and qualifications for this role. We look forward to hearing from you.

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