Administrative Coordinator

2 weeks ago

Gurgaon, Haryana, India beBeeVirtual Full time ₹ 8,25,000 - ₹ 10,96,000
Job Description

We are seeking a highly skilled and organized Virtual PA to join our team. This is an excellent opportunity for someone who is looking for a challenging and rewarding role that will utilize their administrative skills.

The successful candidate will be responsible for providing proactive, timely, and high-quality administrative support to assigned members of staff. This will include tasks such as:

  • Diary management: ensuring the calendars of assigned members of staff are up-to-date and accurately reflect their schedules.
  • Email management: managing email inboxes, filing emails, and responding to routine correspondence.
  • Travel arrangements: booking travel for assigned fee-earners, including flights, hotels, and transportation.
  • Matter lifecycle support: supporting fee-earners in the smooth running of client/matter lifecycles, following documented procedures and ensuring all required information/documentation is obtained, issued, and correctly stored on our systems.

In addition to these core responsibilities, the successful candidate may also be asked to perform wider ad-hoc support for the firm, including tasks such as:

  • Booking lunches and events, ordering gifts/flowers as instructed.
  • Billing support - supporting PAs with various billing and WIP management tasks, adhering to our processes and protocols.
  • Filing support - ensuring all documents are maintained and filed in line with our electronic filing protocols and as per instructions received.
  • Administration and maintenance of HighQ Collaborate matter sites and client portals.

The ideal candidate will have a postgraduate degree and at least 2 years of experience in a PA role assisting a team in a legal services environment. They will also possess strong time management skills, with the ability to juggle multiple tasks at any given time, plan ahead, and respond positively to changes in requirements. Excellent attention to detail, interpersonal skills, and English language proficiency are also essential.

Requirements and Qualifications

To be considered for this role, you will need to demonstrate:

  • A postgraduate degree.
  • At least 2 years of experience in a PA role assisting a team in a legal services environment.
  • Strong time management skills.
  • Excellent attention to detail.
  • Excellent interpersonal skills.
  • English language proficiency.
Benefits

This is an excellent opportunity to work with a leading law firm, offering a competitive salary and a chance to develop your skills and experience in a fast-paced and dynamic environment.

How to Apply

If you are a motivated and organized individual with excellent communication skills, please submit your application.

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