Real Estate and Office Infrastructure Manager

6 days ago

Mumbai, Maharashtra, India Publicis Media Full time

Job Title: Real Estate and Office Infrastructure Manager

Job Summary:

We are seeking a seasoned professional to oversee and optimize our office infrastructure and real estate portfolio as the Real Estate and Office Infrastructure Manager. This role requires a strong background in facilities management, real estate operations, and project management.

Key Responsibilities:

Real Estate Management:

  • Identify and assess real estate/office infrastructure needs based on business requirements, growth projections, and workforce dynamics.
  • Collaborate with internal stakeholders to develop real estate strategies, including office space selection, utilization optimization, and re-stacking initiatives.
  • Conduct market research, site evaluations, and initial lease negotiations to secure suitable office spaces that meet the organization's needs and budgetary considerations.
  • Manage lease agreements, rental contracts, and property-related documentation in coordination with Resources, legal, and finance teams.

Facility Optimization:

  • Evaluate office space utilization, layout efficiency, and occupancy metrics to identify opportunities for optimization.
  • Implement strategies to improve space utilization, enhance workplace productivity, and support employee well-being.
  • Manage parking facilities, including allocation, optimization, and coordination of parking spaces for employees and visitors.

Office Renovation and Project Management:

  • Lead office renovation projects from conception to completion, including planning, budgeting, scheduling, and execution.
  • Coordinate with architects, designers, contractors, and vendors to ensure timely delivery of renovation projects while adhering to quality standards and safety regulations.
  • Monitor project progress, track milestones, and address any issues or deviations from the project plan.

Stakeholder Liaison:

  • Serve as the primary point of contact for internal stakeholders regarding real estate matters, office renovations, and facility-related projects.
  • Communicate effectively with department heads, senior management, and cross-functional teams to understand their requirements, address concerns, and align real estate initiatives with business objectives.
  • Foster positive relationships with external stakeholders, including landlords, property managers, vendors, and regulatory authorities.

Vendor Management:

  • Identify, evaluate, and select external vendors, contractors, and service providers for real estate-related projects and services.
  • Negotiate contracts, service agreements, and pricing terms to ensure cost-effective solutions that meet quality standards and project requirements.
  • Monitor vendor performance, track service levels, and resolve any issues or disputes in a timely manner.

Qualifications:

Requirements:

  • Bachelor's degree in business administration, real estate management, construction management, or related field.
  • Proven experience in real estate management, office infrastructure, or facilities management, preferably within a multinational corporation or commercial real estate environment.
  • Strong project management skills, with the ability to plan, execute, and oversee multiple projects simultaneously.
  • Excellent communication, negotiation, and interpersonal skills, with the ability to interact effectively with stakeholders at all levels.
  • Know-how of real estate regulations, leasing practices, and construction processes.
  • Proficiency in project management software and tools for planning, scheduling, and budgeting.
  • Certification in project management (e.g., PMP) or real estate management is desirable but not mandatory.

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