Finance Manager for Multi-Unit Clients

4 days ago

Cochin, Kerala, India beBeeBookkeeper Full time ₹ 9,00,000 - ₹ 12,00,000

Job Title: Finance Manager

About the Role

We are seeking a seasoned finance professional to lead our multi-unit client bookkeeping operations. As a key member of our team, you will be responsible for delivering accurate and timely financial results to our clients.

Key Responsibilities

  • Manage daily posting and month-end close for multiple locations, ensuring standardized chart of accounts by brand.
  • Reconcile bank/credit card/merchant accounts and third-party delivery or marketplace deposits (e.g., DoorDash/Uber Eats, Shopify/Amazon) including fees/chargebacks.
  • Match POS sales to deposits and resolve over/short cash variances.
  • Data Integration
    • Integrate and reconcile data from Toast, Square, Clover, Lightspeed, Revel, Shopify POS (as applicable).
    • Maintain clean bank feeds and mapping rules in QuickBooks Online (preferred) or Xero; support exports from FranConnect or similar franchise systems.
  • Financial Analysis
    • Record daily sales summaries (net of discounts, comps, refunds, taxes, tips).
    • Track inventory/COGS and waste; post landed costs; help implement perpetual or period inventory where applicable.
    • Manage deferred revenue (e.g., gift cards, prepaid packages/memberships) and redemptions.
  • Cash Management
    • Run three-way match for vendor bills (PO/invoice/receipt) where used; code shared costs across locations.
    • Process payments, credit memos, and vendor statements; manage W-9 collection and 1099-NEC vendor lists.
    • Set and monitor cash-handling controls and deposit cadence.
  • Labor and Payroll
    • Prepare payroll inputs (hours, tips, PTO) and reconcile payroll journals; coordinate with providers (ADP, Gusto, Paychex).
    • Track labor % by location/department and accrue payroll taxes/benefits as needed.
  • Compliance and Taxes
    • Prepare sales/use tax workpapers across states; coordinate e-filings (experience with Avalara/TaxJar a plus).
    • Support CPA with 941/940, state filings, and annual returns; maintain audit-ready records.

Requirements

  • 3+ years in SMB or franchise bookkeeping (multi-unit strongly preferred).
  • Proficient with QuickBooks Online (classes/locations, bank rules, recurring journals); Xero a plus.
  • Hands-on with at least one POS listed above and marketplace/aggregator reconciliations.
  • Working knowledge of U.S. GAAP basics, sales tax, payroll journal entries, and multi-state nuances.
  • Strong Excel/Google Sheets skills (pivot tables, lookups, basic modeling).
  • Detail-obsessed, organized, and comfortable owning deadlines across multiple clients.

What We Offer

  • Fully remote work arrangement with predictable close calendar and US-hours overlap.
  • Playbooks, templates, and an account-management layer for support and growth opportunities.
  • Growth path into Senior Bookkeeper / Client Accounting Manager.

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