Front Desk Coordinator
3 weeks ago
Job Summary:
The Front Desk Executive will be the first point of contact for the company and provide administrative support across the organization. They will handle the flow of people through the business and ensure that all front desk responsibilities are completed accurately and delivered with high quality and in a timely manner.
Key Responsibilities:
- Reception Management: Greet and welcome guests as soon as they arrive at the office, direct visitors to the appropriate person or meeting room, and ensure the reception area is tidy and presentable with all necessary stationery and materials.
- Email Handling: Provide basic and accurate information in-person via phone or email.
- Administrative Support: Perform clerical duties such as filing, photocopying, transcribing, and faxing, receive, sort, and distribute daily mail/deliveries, and monitor office supplies and place orders when necessary.
- Appointment Management: Schedule meetings and appointments as needed, manage calendars and appointments for senior management, and maintain visitor logs and issue visitor badges.
- Vendor Coordination: Handle inquiries from vendors and coordinate services as needed, liaise with the office building management for issues related to office maintenance, and assist the HR/Administrative Department with any additional tasks such as organizing company events and travel arrangements.
Qualifications:
- Bachelor's degree preferred.
- Proven work experience as a receptionist, front office representative, or a similar role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
- Familiarity with office equipment such as printers, copiers, and fax machines.
- Strong communication and interpersonal skills.
- Professional attitude and appearance.
- Ability to be resourceful and proactive when issues arise.
- Excellent organizational skills.
- Multitasking and time-management skills with the ability to prioritize tasks.
- Knowledge of visitor management systems.
- Ability to handle basic bookkeeping and cash management tasks.
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