Administrative Compliance Specialist

4 days ago

Amrāvati, Maharashtra, India beBeeCompliance Full time ₹ 8,00,000 - ₹ 10,00,000

Job Title: Compliance Administrator

Job Description:

This role involves providing administrative support to the Compliance Function, ensuring effective coordination, maintenance, and documentation of compliance activities.

The role includes managing compliance registers, supporting audits, handling data requests, and maintaining up-to-date compliance records in line with higher education regulations and UK GDPR.

Key Responsibilities:

  • Assist the Head of Compliance in day-to-day management of compliance obligations.
  • Maintain compliance trackers and logs, such as risk register, GDPR incident log, training completion log, policy review calendar.
  • Monitor deadlines and ensure timely submission of statutory returns or compliance actions.

Documentation and Records Management:

  • Maintain accurate records of data processing activities, data breaches and near misses, subject rights requests, and policy reviews and updates.
  • Support drafting, formatting, and publishing internal policies and procedures.

Data Protection Administration:

  • Support handling of Data Subject Access Requests (DSARs) requests.
  • Ensure all records of consent, privacy notices, and data processing agreements are properly archived and accessible.

Reporting and Audit Preparation:

  • Collate documentation and evidence for internal and external audits or inspections.
  • Generate monthly and quarterly compliance status reports and dashboards for internal use.

Staff Training and Awareness:

  • Monitor and report on completion rates of mandatory compliance training.
  • Provide administrative support for scheduling and tracking training, webinars, and briefings.

Cross-Departmental Liaison:

  • Coordinate with departments to gather compliance inputs.
  • Work with the IT team to support the Head of Compliance in tracking cybersecurity compliance measures.

Essential Qualifications and Experience:

  • Experience in an administrative or compliance support role (3–5 years).
  • Excellent organizational skills with attention to detail and record-keeping.
  • Strong written and verbal communication.
  • Familiarity with data protection principles under UK GDPR.
  • Competent in using Microsoft Office (Word, Excel, Outlook, Teams).
  • Understanding of cybersecurity risks and controls.
  • Previous experience in a higher education institution or public sector will be valued.
  • Awareness of regulatory frameworks.

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