Global Mobility Operations Associate
6 days ago
Publicis Re:Sources is a leading global organization within the Publicis Groupe, operating in over 100 countries. Our high-energy environment fosters collaboration, innovative thinking, and initiative, making us the backbone of Publicis Groupe. We provide technology, finance, operations, and legal solutions to enable our peers to excel with their clients.
We are seeking a skilled individual to join our Global Mobility team as an Associate, Global Operations. This entry-level role involves executing operational processes to deliver quality and timely outcomes in all areas of Global Mobility, with a focus on Mobility Operations.
Key Responsibilities:
- Administrative Support: Provide comprehensive assistance to the Global Mobility Operations team, encompassing tasks related to diverse mobility projects, assignments, initiations, preparation of travel letters, updating trackers, billing activities, and other operational duties.
- Tax Coordination: Prepare various documents for tax calculations, cost estimates, deregistration, tax form reviews, place holders, and payroll files for taxable fringe benefits calculations.
- External Vendor Management: Coordinate with external vendors for various global mobility activities, including initiating tax briefings, tax return processing, tax equalization, shadow payroll services, and obtaining certificate of coverage supports.
- Mailbox Management: Manage centralized inboxes, responding to queries, and delegating complex queries to appropriate team members.
- Data Management: Assist in collecting, organizing, and maintaining global mobility data, conducting data analysis to facilitate informed decision-making processes.
- Documentation: Maintain records and documentation pertaining to operational activities, including process maps, run books, standard operating procedures (SOPs), workflow charts, and other documentation.
- Cross-Functional Collaborations: Collaborate closely with other operations team members and regional counterparts across EMEA, India, Europe, APAC, and North America to ensure seamless execution of processes and timely resolution of issues.
- Projects Assistance: Support various global mobility projects, ensuring timely completion of assigned deliverables by coordinating tasks and tracking project progress.
- Ad Hoc Tasks: Handle additional tasks and projects delegated by supervisors and senior team members.
- Process Improvement: Identify opportunities for process enhancement and collaborate with team members to implement solutions aimed at improving productivity and streamlining operations.
Requirements:
- A minimum of 3 years of core experience in executing global mobility processes in a corporate environment.
- Exposure to mobility and case management tools like Workday, PeopleSoft, Topia, or other related tools.
- Understanding of entry procedures, employment regulations, compliance protocols, and tax obligations for remote work arrangements across different global regions for corporate employees.
- Strong verbal and written communication skills in English.
- Intermediate Microsoft Excel and other Microsoft tools.
- Strong organizational skills with attention to detail.
- Ability to work in a globally distributed team and maintain strong professional relationships.
Estimated Salary: $65,000 - $85,000 per annum, depending on location and experience.
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