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Administrative Project Scheduler

3 weeks ago

Kozhikode, Kerala, India beBeeScheduler Full time ₹ 9,00,000 - ₹ 12,00,000
Project Coordinator/Scheduler Job Description

We are seeking a highly organized and detail-oriented project coordinator/scheduler to manage and coordinate complex scheduling needs across teams or for executive leadership.

Main Responsibilities:

  • Manage daily calendars for various subject matter experts and our consultants, along with team members from various back offices.
  • Schedule meetings, appointments, and events, ensuring optimal time allocation and minimal conflicts.
  • Coordinate with internal stakeholders to arrange logistics (meeting rooms, video conferencing links, etc.).
  • Monitor and adjust calendar events as priorities shift.
  • Communicate schedule changes promptly and professionally.
  • Report on the occurrence and length of key calendar events.

Requirements:

  1. Proven experience as a project coordination, project management scheduler, executive assistant, or in a similar administrative role.
  2. Proficiency with calendar and scheduling tools (e.g., Google Calendar, Outlook, Calendly).
  3. Excellent organizational and time management skills.
  4. Strong written and verbal communication.
  5. Ability to work independently and under pressure.
  6. High level of discretion and professionalism.