Invoicing Specialist

3 days ago

Kannur, Kerala, India beBeeInvoicing Full time ₹ 6,00,000 - ₹ 12,00,000
Job Title: Invoicing Specialist

We are seeking a skilled and detail-oriented Invoicing Specialist to join our team. As an Invoicing Specialist, you will play a crucial role in ensuring the financial accuracy of our operations by preparing and issuing timely and precise invoices.

About the Role:

You will be responsible for preparing invoices to customers, meeting delivery timelines, and entering invoices into customer invoicing websites. Your primary objective is to ensure that all invoices are accurate, complete, and submitted on time.

Key Responsibilities:
  • Invoicing Process: Prepare and issue invoices to customers, ensuring timely and accurate submission.
  • Timely Delivery: Meet the invoice delivery timelines to maintain smooth business operations.
  • Data Entry: Enter invoices into customer invoicing websites, maintaining accuracy and efficiency.
  • Invoice Submission: Submit invoices electronically, adhering to set procedures.
  • Invoice Verification: Verify each field on the invoices before submission, ensuring accuracy and completeness.
  • Document Management: Maintain supporting documents and backups attached to invoices, facilitating easy reference.
  • Status Updates: Timely update on invoice submission status in Navision, keeping stakeholders informed.
  • Log Maintenance: Maintain invoice submission logs and customer invoicing process files as reference materials.
  • Collaboration: Work closely with payroll & invoicing team to accelerate the invoice submission process.
  • Statement Generation: Send out statements of accounts to customers, ensuring timely communication.
  • Reconciliation: Reconcile self-billed cases with customer-approved timesheets, resolving any discrepancies and ensuring AR hygiene.
  • Handling Discrepancies: Handle invoice rejections and credit/rebills, addressing any issues promptly.
  • Process Improvement: Continuously support the improvement of platforms for invoicing, enhancing overall efficiency.
  • Support to Credit Control: Assist Credit control in invoicing and collection of payment, contributing to seamless financial operations.
Requirements:
  • Experience: Candidates with 2+ years of relevant experience in invoicing are preferred.
  • Communication Skills: Excellent written and oral communication skills are essential for success in this role.
  • Technical Skills: Hands-on experience with Microsoft Excel (formulas, V-lookup, Pivot Table) is required.
  • Analytical Skills: Good analytical and process knowledge is necessary for effective performance.
  • Accounting Knowledge: Good accounting knowledge is also essential for this role.

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