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Expense Claims Manager
3 weeks ago
Reimbursement Specialist
We are seeking an experienced professional to manage and process employee expense claims, ensuring timely and accurate reimbursement. The ideal candidate will have a strong understanding of employee expense reimbursements, internal controls, and compliance with accounting standards.
This role involves reviewing and processing employee expense claims promptly, ensuring accuracy, completeness, and full compliance with company policies. The successful candidate will also be responsible for managing petty cash reimbursement & accounting, communicating with employees regarding missing documentation, policy violations, or clarification needs, and ensuring timely reimbursement and resolving discrepancies or issues.
The incumbent will maintain accurate records of all expense transactions for audit and reporting purposes, collaborate with HR and Finance teams to update and communicate expense policies, and assist in month-end & quarter-end closing activities related to expense reimbursements.
We require a graduate/postgraduate/MBA (Finance) holder with 3-5 years of experience in employee expense reimbursement. A strong knowledge of AP processes, accounting principles, and compliance requirements is essential. Experience with ERP systems such as SAP or equivalent is also required. Proficiency in Microsoft Excel and other MS Office tools is necessary. Excellent organizational, analytical, and communication skills are essential for this role.
The ideal candidate will have the ability to work under pressure and meet tight deadlines. Familiarity with workflow management systems and stakeholder management and employee query handling skills are preferred attributes for this position.
Key Responsibilities:
- Review and process employee expense claims promptly, ensuring accuracy, completeness, and full compliance with company policies.
- Manage petty cash reimbursement & accounting.
- Communicate with employees regarding missing documentation, policy violations, or clarification needs.
- Ensure timely reimbursement and resolve discrepancies or issues.
- Maintain accurate records of all expense transactions for audit and reporting purposes.
- Collaborate with HR and Finance teams to update and communicate expense policies.
- Assist in month-end & quarter-end closing activities related to expense reimbursements.
- Support internal and external audits by providing necessary documentation.
- Handle staff advance, forex advance & recovery of advance.
Required Skills & Qualifications:
- Graduate/Postgraduate/MBA (Finance) in Commerce
- 3-5 years of experience in employee expense reimbursement
- Strong knowledge of AP processes, accounting principles, and compliance requirements
- Experience with ERP systems such as SAP or equivalent
- Proficiency in Microsoft Excel and other MS Office tools
- Excellent organizational, analytical, and communication skills
- Ability to work under pressure and meet tight deadlines
Benefits:
- Familiarity with workflow management systems
- Stakeholder management and employee query handling skills
