Global Project Manager

This role involves providing expert project management guidance and operational support to global drug development programs. The successful candidate will work closely with the Global Program Team to ensure the efficient operation of the team.

• • Contribute to cross-functional strategy and project plan scenario generation• Generate and maintain key project level documents including accurate project plan and forecast• Proactively identify, track and manage project risks and issues• Monitor and track development activities, forecast, and timelines at high quality• Facilitate team dynamics, effectiveness and communication• Support creation and alignment of executive communication of project progress, changes and risks

• • Contributes to the development of the program/project strategy and partners with the GPED/GPD to translate the strategy into a realistic Integrated Development Plan incl. Gantt chart; ensures consistency of both strategy and IDP with TPP• Works with team members to ensure cross-functional alignment of TPP and IDP and consistency with individual functional plans• Contributes to GPM deliverables associated with the program/project (incl., TPP, IDP, One Pager, Gantt charts, risk register, minutes)• Coordinates preparation and compilation of strategic documents and preparations for project tollgates in collaboration with the team and GPED/GPD• Proactively identifies project risks and issues and contributes to development of mitigation strategies• Supports communication of project status, changes and risks/issues horizontally and vertically in a proactive, transparent and timely manner• Supports preparation of comprehensive project recommendations and presentations for governance boards• May lead or participates in ad-hoc sub-teams and task forces to develop strategic options and scenarios or to address and resolve issues• May deputize for the GPED or GPDOperations
  • • Manages meeting logistics and prepares agendas and draft minutes in a timely manner. Records action items / decisions and liaises with team members on follow-up activities and deliverables• Along with Finance, assembles and monitors project financial forecasts and addresses variances• Drafts program/project/financial information provided to e.g., governance boards, portfolio management, finance function and Investment Committee• Supports timely executive communication of project status as required by the organization (e.g., One Pager, Executive Gantt chart, monthly updates)• Leads generation and maintenance of a complete and accurate project plan and forecast in enterprise systems (e.g., Horizon). This includes liaising with partner functions to ensure a realistic plan that reflects the strategy. Challenges the schedules and financial forecasts provided by the functions to ensure feasibility• Monitors execution of cross-functional project activities and tracks progress versus objectives (timelines, forecast)• Ensures project level risks are assessed on a regular basis by the team and documented and tracked in enterprise planning system (Horizon)Team Performance
    • • Partners with the team to enable a high performing team culture based on the Novartis values and behaviors, the expertise and contributions of the team members, shared responsibility, and the coordination of work towards a common goal• Contributes to establishing team objectives and tracks progress of objectives• Builds trusting relationships with team members• Collaborates with team members to identify key program risks/issues and brings to team for deliberation and decision on resolution/mitigation• At level of select workstreams able to synthesize perspectives from different teams to generate draft strategy and planLeadership
      • • Contributes operational drug development knowledge and project management experience to team discussions• Supports team with strong program management skills in the areas of planning, tracking, scenario generation, contingency development, critical path analysis, and risk management• Actively identifies and develops best practices for project management and implements and shares accordingly• Demonstrates behavioral core competencies of proactivity, resilience, personal integrity, commitment to excellence, critical/analytical thinking, courage and creativity, agility and influence• Collaborates with the Global Program Management Office to strengthen project management and implement processes, tools, and best practices• Participates in initiatives to develop and implement process changes within and outside of GPM• Keeps up to date on organizational changes and acts as strong supporter of organizational change; supports implementation of changes within teams• Peer coaches new GPADs for effective on-boarding into role.Key Performance Indicators:
        • • Achievement of team objectives and key project milestones• Quality and accuracy of plan and forecast in enterprise systems• Quality of project-/ program-level documents incl. TPP+, IDP, One Pager, Executive Gantt chart, minutes• Quality of draft executive communication of project progress and risks

Education:Masters or Doctorate in life sciences (or MBA with bachelor's degree, or equivalent experience in life science

Experience:1. 5+ years pharma industry experience2. 5+ years or equivalent multi-/cross functional team experience3. Previous track record of success in working with large scale and complex international and multidisciplinary drug development teams4. Intermediate knowledge in drug development process5. Strong project / program management skills6. Expert planning and tracking skills, ability to use proper tools in program management7. Intermediate knowledge of regulatory and business requirements8. Well organized, focused on results, capable of managing multiple projects, excellent time management skills with respect to priorities and self-management9. Strong interpersonal and communication skills (written and verbal) for bridging across diverse, cross functional, multi-national, geographically dispersed teams