US Onboarding Specialist

16 hours ago

Cochin, Kerala, India beBeeCompliance Full time ₹ 15,00,000 - ₹ 25,00,000

Job Summary

The HR and Compliance Coordinator is responsible for ensuring compliance with federal regulations and client-specific guidelines in US Staffing Operations. This role requires a strong understanding of US employment laws and experience with MSP portals, onboarding processes, and background check coordination.

 

Main Responsibilities:

  • Coordinate the end-to-end onboarding and offboarding process for US-based employees and contractors, ensuring timely completion of documentation, background checks, system access, and exit formalities.
  • Work closely with background verification vendors and internal teams to ensure accurate and timely completion of screenings.
  • Maintain accurate and up-to-date employee records, including completion and storage of compliance-related documents (e.g., I-9, E-Verify, client-specific forms) per organizational and legal standards.
  • Navigate and maintain documentation via various MSP portals (e.g., Fieldglass, Beeline), ensuring timely submission and status tracking of onboarding and compliance workflows.
  • Support the development and maintenance of standard operating procedures (SOPs) for key HR, onboarding, and compliance workflows.
  • Apply knowledge of US federal employment regulations and client-specific guidelines to ensure process adherence across onboarding and documentation.
  • Track and coordinate return confirmations for client-issued equipment and assets as part of the offboarding process.
  • Act as a point of contact for day-to-day communication with clients, vendors, and candidates regarding compliance, onboarding status, and documentation queries.
  • Prepare and organize compliance records and documentation to support internal and client audits.

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