Vessel Supplies Coordinator

2 weeks ago

Mumbai, Maharashtra, India beBeeprocurement Full time ₹ 90,00,000 - ₹ 1,20,00,000

As a key member of our team, the Procurement Manager plays a vital role in ensuring timely and cost-effective procurement of vessel spares, services, and supplies.

Job Summary

The Purchaser supports the department by handling day-to-day procurement operations in alignment with company policies and procedures. This includes sourcing, processing, and coordinating orders while ensuring timely delivery, cost-effectiveness, and full compliance with our Management System.

Main Tasks and Responsibilities
  • Procurement Execution:
    • Process purchase requisitions into purchase orders accurately and promptly.
    • Maintain and update the computerized purchasing system to reflect the most current status of orders.
    • Ensure proper vendor selection based on cost, lead time, quality, and contract terms.
  • Documentation and Compliance:
    • Maintain the purchasing filing system, both electronic and physical.
    • Ensure all procurement activities adhere to our Technical Department Manual and Safety Management System.
    • Contribute to the continual improvement and standardization of procurement procedures.
  • Communication and Coordination:
    • Immediately escalate any procurement-related issues, such as delays or price discrepancies, to the relevant Technical Superintendent.
    • Liaise with vendors and forwarders to track and expedite deliveries.
    • Coordinate with finance for invoice verifications and payment issues.
  • Inventory and Order Management:
    • Monitor delivery timelines and ensure that deliveries are matched to vessel schedules.
    • Follow up on backorders and ensure closures are recorded in the system.
    • Maintain vendor performance data for future evaluation.
  • Continuous Improvement:
    • Provide feedback to improve procurement cycle time, cost effectiveness, and supplier quality.
    • Participate in internal audits and implement corrective actions related to procurement gaps.

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