Administrative Support Specialist

2 days ago

Hyderabad Secunderabad Telangana, India beBeeAdministrative Full time ₹ 1,04,000 - ₹ 1,30,878
Job Overview

The role of Executive Assistant is a dynamic position that requires exceptional organizational skills and attention to detail. This role will be responsible for providing administrative support to senior executives, ensuring seamless coordination of schedules, travel arrangements, and confidential information.

Key Responsibilities
  • Coordinate executive calendars, ensuring alignment and conflict-free schedules.
  • Prepare necessary materials for meetings and assist in development as needed.
  • Manage high-volume travel arrangements, including booking flights, hotels, and car services.
  • Create best practices for efficient task management and stakeholder communication.
  • Provide travel support, including purchasing airfare, booking hotels, and arranging car services.
  • Set up conference calls and video conferences, reserving conference rooms and ordering meals as necessary.
  • Monitor executive tasks and follow up on status, adding new items as needed.
  • Submit executive expenses in a timely manner.
  • Book domestic and international travel for executives.
  • Offer travel guidance and planning assistance for flights, hotels, and cars.
  • Work on assigned projects that benefit the company or align with executive interests.
Qualifications
  • Masters/Bachelor's degree with at least 4 years of administrative experience at the mid to senior management level.
  • Excellent interpersonal communication skills, able to effectively work with employees and external clients.
  • Ability to multitask while maintaining high organizational skills.
  • Strong follow-up and follow-through skills.
  • High discretion when handling sensitive and confidential information.
  • Advanced knowledge of Microsoft Office suite.
  • Proficiency in various video conferencing platforms.
Benefits

This role offers a unique opportunity to develop strong administrative skills, work closely with senior executives, and contribute to the success of the organization.

What We're Looking For

We are seeking a highly organized and detail-oriented individual who can thrive in a fast-paced environment. The ideal candidate will possess excellent communication skills, be able to multitask, and maintain confidentiality when handling sensitive information.

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