Senior Administrative Coordinator

2 weeks ago

Noida, Uttar Pradesh, India beBeeExecutive Full time ₹ 20,00,000 - ₹ 40,00,000

Job Overview

Raphe mPhibr is a high-tech aerospace manufacturing company that provides customized, comprehensive UAV solutions. Our innovations span a broad spectrum, and our research encompasses many advanced engineering fields. Our primary focus is to innovate and support India in becoming self-reliant in manufacturing.

Job Title: Executive Assistant

We are seeking an Executive Assistant who thrives in a fast-paced environment and demonstrates a broad range of information organizing skills under tight deadlines. The ideal candidate will possess attention to detail, decision-making ability, task prioritization ability, and the capability to exercise sound judgments.

  • Plan and organize key business meetings; follow up on action items.
  • Coordinate and manage communication with global stakeholders.
  • Participate in decision-making on behalf of executives.
  • Manage executive calendars and proactively handle communications.
  • Collaborate with cross-functional teams; present updates to executives.
  • Prepare reports, memos, letters, and other business documents.

Key Responsibilities:

  • Organize business performance review meetings (monthly/quarterly)
  • Conduct business analysis and prepare projections as needed.
  • Research and compile data for executive presentations and board meetings.
  • Use data visualization tools and office software to prepare reports.
  • Record and distribute meeting minutes; ensure follow-up on actions.
  • Handle incoming calls, messages, and correspondence.
  • Manage executive records, documents, and reports.
  • Host and manage visitors; prioritize executive meetings.
  • Read and analyze incoming memos and submissions and route accordingly.
  • Coordinate travel arrangements for executives.
  • Perform general administrative duties (ordering supplies, maintaining records, etc.)

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