Office Experience Manager

4 weeks ago

Mumbai Metropolitan Region, India Archetype Full time
About the Role

We are seeking a seasoned and dynamic Office Experience Manager to oversee the administrative functions for our office. The ideal candidate will have a proven track record of successfully managing office spaces, budgets, and fostering strong vendor relationships.

The Office Experience Manager will be responsible for ensuring the smooth operation of our office, including managing travel arrangements, IT assets, and office supplies. They will also be responsible for maintaining accurate records and reports on travel expenses and administrative functions.

Key Responsibilities
  • Manage the lifecycle of IT assets from procurement to maintenance
  • Organise and optimise company-wide travel arrangements
  • Ensure consistent availability of office supplies
  • Ensure the office building is safe, clean, and well-maintained
  • Supervise office and third-party delivery, ensuring efficient task completion and conducting daily briefings
  • Maintain high standards of cleanliness, grooming, and hygiene among office help
  • Coordinate regular maintenance and emergency repairs
  • Oversee the reception and proper attendance to office guests and events
  • Monitor electricity usage to prevent wastage and seek cost optimizations for rentals
  • Maintain accurate records of rental costs
  • Ensure uninterrupted supply of office essentials and manage utility consumption
  • Ensure accurate records and efficient use of internal and external storage
  • Monitor and optimise expenses related to office supplies and utilities
  • Establish corporate contracts with vendors within budget
  • Sign and renew agreements with vendors for office supplies, procuring in bulk for better pricing, and maintain accurate records of these agreements
  • Manage vendor contracts for rentals and other utilities
  • Develop and maintain reports on administrative functions, highlighting insights and trends
  • Ensure meticulous record-keeping for compliance and operational continuity
  • Regularly maintain the admin cost dashboard and provide data and reports to management on cost efficiency and optimization
  • Analyse reports to inform decision-making and administrative strategy
What We Offer
  • Work with colleagues from 21 offices worldwide
  • Access ongoing learning and development
  • Join a team that values curiosity, ambition, and kindness
  • A robust well-being plan that includes health insurance coverage and employee assistance program
  • Leave entitlement under various heads, up to 32 days/year
  • 2 duvet days/year (unscheduled absence when you just want to play or sleep all day)
  • Highly competitive salary

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