Executive Support Specialist

23 hours ago


Pune, Maharashtra, India Ennovata sales & services pvt. ltd Full time

We are seeking a highly skilled and experienced Personal Assistant to join our team at Ennovata Sales & Services Pvt. Ltd. The ideal candidate will be responsible for providing comprehensive administrative support to our executives, ensuring the smooth operation of our organization.

Key Responsibilities:
  • Calendar Management: Manage and maintain executives' calendars, scheduling appointments, meetings, and conferences.
  • Communication: Handle incoming communication, including emails, calls, and correspondence, and respond or redirect as necessary.
  • Document Preparation: Prepare and organize documents, presentations, and take minutes during meetings and distribute summaries to relevant stakeholders.
  • Expense Management: Assist in managing and tracking expenses, invoices, and budgets.
  • Travel Arrangements: Organize and coordinate travel arrangements, including bookings and itineraries for both domestic and international travel.
  • Research and Data Gathering: Conduct research and gather data for various projects and reports.
  • Vendor Liaison: Identify and liaise with vendors, negotiating contracts and ensuring timely delivery of services.
Requirements:
  • Experience: Proven experience as an Executive Assistant or in a similar administrative role.
  • Communication Skills: Excellent communication and interpersonal skills with the ability to interact with people at all levels of the organization.
  • Organizational Skills: Exceptional organizational and time management skills.
  • Technical Skills: Proficiency in business analytical tools/software, including Microsoft Office, Google Workspace, and scheduling tools.
  • Attention to Detail: Detail-oriented with a focus on accuracy and quality.
  • Confidentiality: Ability to handle sensitive and confidential information with integrity.

This is a fantastic opportunity for a highly motivated and organized individual to join our team and contribute to the success of Ennovata Sales & Services Pvt. Ltd.



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