Executive Assistant to the Director

4 weeks ago

Gurgaon, Haryana, India Evergrade Security and Manpower Service Pvt. Ltd. Full time
Job Title: Executive Assistant to the Director

Evergrade Security and Manpower Services company is seeking a highly organized and detail-oriented Executive Assistant to support the Director. The ideal candidate will be responsible for managing the Director's schedule, coordinating meetings, handling correspondence, and providing administrative support.

Key Responsibilities:

  • Calendar Management: Organize and manage the Director's schedule, including setting appointments, arranging meetings, and managing travel arrangements.
  • Communication: Handle all correspondence, including emails, phone calls, and written communication. Serve as the primary point of contact between the Director and internal/external stakeholders.
  • Data Management: Create, maintain, and update spreadsheets and databases using Microsoft Excel for various reports and data tracking.
  • Document Preparation: Prepare presentations, reports, and documents as required by the Director, ensuring accuracy and timeliness.
  • Meeting Coordination: Schedule, coordinate, and prepare agendas for meetings. Record and distribute meeting minutes, and follow up on action items.
  • Office Management: Maintain office supplies and equipment, and coordinate with vendors as needed.
  • Project Support: Assist in special projects, research tasks, and other duties as assigned to support the Director's initiatives.
  • Confidentiality: Handle sensitive information with a high degree of professionalism and confidentiality.

Qualifications:

  • Education: Bachelor's degree in Business Administration, Office Management, or a related field preferred.
  • Experience: 2+ years of experience in an executive assistant or similar role, preferably in the security or manpower services industry.

How to Apply:

Interested candidates are encouraged to submit their resume and a cover letter detailing their qualifications and experience to info@evergrade.in. Please include 'Executive Assistant to the Director' in the subject line.

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