Documentation Manager

6 days ago


Pune, Maharashtra, India Copeland Full time
Job Summary

As a Documentation Engineer at Copeland, you will be part of our Project Management Organization and Centre of Excellence (CoE) Customer Care team. Your primary responsibility will be to own the post order documentation for project orders by collaborating with various factories globally to meet the committed due dates as agreed in the EDDI (Emerson Document Deliverable Index). Your tasks will involve collecting project documents, reviewing them, ensuring proper storage, easy retrieval, maintaining a database, tracking revisions, and ensuring compliance with organizational procedures and industry standards.

Responsibilities

  • Take ownership of project documentation from the project awarded stage till final submission.
  • Work closely with all stakeholders (Factories, PM, IPM, and Customer) and lead the on-time submission of all documents and document approvals in line with agreed EDDI (Emerson Document Delivery Index).
  • Maintain detailed status of documents in EDDI/VDRL.
  • Ensure documents are submitted and received on time, as well as correctly stored in Emerson's document repository/Doc Pro software.
  • Prepare cover pages for documents and manage the transmittal of documents between Emerson and customers.
  • Prepare comment resolution sheets to cater to comments and responses from factories or Project Managers for commented documents, in line with the project scope of supply.
  • Continuously follow up with customers and internal resources to expedite overdue documents that need to be submitted or approved.
  • Upload documents to customers through their Document Management portals or send via email.
  • Provide project document status reports to customers and project managers.
  • Prepare and submit Manufacturing Record Books (MRB)/Final Data Books in accordance with the approved MRB Index, working closely with customers until final approvals of the MRB to claim breakthrough payments of project documentation as specified in the purchase order.


Requirements

  • Good assertive communication skills to deal with global partners (strong written and verbal communication in English is mandatory).
  • Proficiency in MS Office Tools (Word, Excel, PowerPoint, Outlook, Access).
  • Ability to prioritize and multitask.
  • Strong organizational and detail orientation skills, tech-savvy.
  • Ability to comprehend technical details/technical literacy.
  • Demonstrated teamwork or ability to work in a team environment.
  • Outspoken character, must be able to manage complex situations under pressure.


Preferred Qualifications

  • Degree in Engineering or any other degree or equivalent experience with proven experience.


Our Offer

By joining Copeland, you will be given the opportunity to make a difference through the work you do. Emerson's compensation and benefits programs are designed to be competitive within the industry and local labor markets. We also offer comprehensive medical and insurance coverage to meet the needs of our employees.

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